25 Tasks a Real Estate Virtual Assistant Can Do

When you hire a virtual assistant in Australia for your Real Estate business you can save you time and money. You can often find a knowledgeable candidate quickly. You can save money by hiring a virtual assistant as an independent contractor instead of a full-time employee to support you in building your real estate business.

But also, if you don’t fully understand what a virtual assistant is or what they do, you can check out our Youtube video What is a Virtual Assistant? What does a Virtual Assistant Do?

Now that you understand, let’s dive into the goodness!

25 Tasks a Real Estate Virtual Assistant Can Do

Here is a list that a real estate virtual assistant can help you with:

4 Major Areas:

Administration

  • Data management

This VA’s goal is to help organizations and people connect within the bounds of policy and regulation. 

  • Keeping your calendar updated

Hiring a real estate virtual assistant will also prevent delays and other traditional issues that you might encounter in setting and booking your schedules. 

  • Preparing reports and presentation

Then if you have a hectic schedule and no one can assist you in creating a presentation, a good virtual assistant will come to the rescue.

  • Liaising with in-house staff, suppliers, and clients

Communication is now easier and conflict will get better resolution. VAs can also bring benefits in building relationships and coordinating activities within your team or company.

  • Research

Get assistance to work on detail-oriented research and assist you with planning and conducting a project to happen. They can also be trained to share analytical methods and manage concepts and principles that are relevant to your business.

  • Making online purchases

A VA can likewise evaluate and compare the offers from different suppliers to negotiate and agree with the pricing perfectly with the budget available.

  • Researching competition

Competitive analysis requires strategies involved in researching major competitors to gain knowledge and insights about their products and services. This is a good tactic in marketing so you can learn how the industry works and identify opportunities that you can work with your virtual assistant. 

  • General administration duties

When you Outsource Basic Admin Tasks to a VA, they will be perfect to bring the structure of your business facilitating and budgeting work processes to make things easier in your company or business. 

Customer Care

  • Telephone and email support

A customer representative is always vital for your business. Since they tackle complaints and answer questions that were given by your customers.

  • Live chat management

Chat agents are responsible for communicating through live chat or email to address concerns and questions that your customers might also have. 

  • Technical support

Technical support reps are well-versed in their products. When they can’t solve a problem, they escalate it to the development team, who logs the issue as a bug that needs to be fixed.

  • CRM management

You are not just a problem solver, but you are proactive. A good customer service manager will follow up on every request and ensure optimal customer satisfaction.

Accounting and Finance

  • Accounting

The real estate virtual agent you will hire can examine, prepare, and transact all financial records and money will be paid on time.

  • Bookkeeping

They are likewise responsible for maintaining accurate books on accounts receivable and payable, payroll, and other financial entries.

  • Generating monthly reports

Monthly financial reporting will become easier when you have a reliable virtual assistant to keep track of and record everything.

  • Chasing unpaid invoices

You can have them work on checks and receipts to get the right details in your company’s financial system.

  • Setting up payments for your team

You will also have someone responsible for receiving and processing payments in your company.

Digital Marketing

  • Social media management

Your VA can create monthly calendars, and marketing strategies and deliver tasks in a very creative way using different Social Media platforms.

  • Email marketing

It is also easy to identify your target audience and grow your brand through email marketing and a real estate virtual assistant can do the job for you. 

  • SEO

When you have an SEO specialist, landing pages and a copy will get better engine optimization that can create better opportunities for you. 

  • Paid Ads

They are fit to maintain paid advertisements and campaigns through different platforms that are in today.

  • Researching keywords and topics

They are also experts in identifying keywords related to your business and products. 

  • Writing press release

Creating press releases, they possess the creativity to promote your products and services through various media channels.

  • Copywriting

You expect them to be responsible for creating clear and engaging texts for your channels, websites, and other platforms using keywords and interesting content to catch customers’ attention.

  • Video editing

Creating videos and clips will never be a problem anymore if you let a virtual assistant film and edit a video to work well with the final product. So if you would like a full video on How to Outsource your Real Estate Video Marketing, click the linked text to go to our YouTube channel!

Hiring a virtual assistant can help you manage your businesses and projects easily. I can write down more because they can do ANYTHING!

If you would like to download our FREE ‘Mega Biz Bible’ with a list of all the tools you will need to work with your real estate virtual assistant, please click HERE


27 Time-Saving Tasks a Virtual Assistant Can Do

If you also want to find out more about hiring a virtual assistant, shoot your questions at hello@levelupoutsourcing.com. We are excited to hear from you, message us now!

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What to Do After Hiring a Social Media Manager from the Philippines | Set Up For Success

If you want to be successful in hiring a Social Media Manager then you have to strategize, research, create, and publish content consistently. Outsourcing your social media marketing is a cost-effective and time-effective way to make sure you are efficient. Now sure if outsourcing is right for you? Here is another article on why companies do outsourcing and is it for you. 

So, once you decide that outsourcing is an amazing idea (and we know you will), what next? Here are the best practices you can do after hiring a Social Media Manager to set yourself up for success:

What to Do After Hiring a Social Media Manager from the Philippines

SOP Document or Training Manual

If you want to succeed in hiring a social media manager, you need to work hard on improving your skills. Create a training manual out of it. Study the manual every day. You should also create training manuals that will educate people about your trade or profession, or even about your business. By creating useful content, people will be more inclined to connect and talk about potentially working with you.

By Creating an SOP Document or training manual, you will make a detailed job description that outlines all of the job’s requirements and responsibilities. Include a description directly on your company’s website, as well as on its LinkedIn page and social media channels. Provide courses that you want to share with your VA, the content schedule, the list of inspirational accounts, and other details you want them to be aware of. Make sure to add the login details to your social media accounts as well.

Create a Content Prep Vault

Informing your Social Media Manager on the best indicators for your account can help strategic abilities to showcase specific styles, measure content pillars, and write caption formulas. This can highlight your marketing objectives by seeing the references and providing knowledge of your social media management goals.

Customizing a unique value according to your needs will let your VAs get a better perspective and interaction with the audience. Make sure to point out the type of content you are after and caption formulas to make the job easier. Adding Calls to Action that are catchy to get offers and support from your clients in a more impactful way. Determine the cost of your marketing efforts so you will not have problems dealing with the budget and other fees necessary for the project. 

Implement the Creation of a Content Calendar

You will never have to fall short in meeting marketing plans and expectations when you create a content calendar. When you’re planning your strategy, it’s important to understand which metrics matter for your company and which numbers to track. Your target and goals must fit into a well-known structure, and you don’t simply post because it seems appealing or you’ve just posted about similar topics before. Social media is still new to many companies. But it’s quickly becoming an integral part of marketing strategies for many companies. You should always ask yourself, “How will this improve my site traffic“.

Create an idea that is organized from the titles, subject lines, advertisements, hashtags, guides, and other marketing campaigns that should get a specific mark to deliver your message firmly. Thus, hiring a social media manager can help you document and maintain the structure of your account without the fear of missing deadlines and expectations.  

Creating an Engagement Strategy

Having positive interaction and satisfaction from your customers can increase sales and awareness of your brand. It’s important to create a positive experience for your customers. One of the main ways to create a positive experience is by providing them with great customer service. By providing an extraordinary customer experience, you will be able to get more referrals. Your team members should always be aware of your brand’s image and provide exemplary customer service. An example would be knowing the hashtags relevant to your business; also, identifying the people you need to reach out to.

It’s important to work on customer engagement. To get customers to interact with your brand, it’s imperative that your company consistently interacts with them. Your company needs to create content that engages your customers. You should also proactively work at getting your customer base involved in the conversation. You need to be responsive when customers reach out to you proactively. Creating a customer support team or group is an excellent way to take proactivity beyond the virtual.

Set Clear Expectation

A great virtual assistant will be smart enough to ask detailed questions that help you to define their role. This will also save you the time of constantly answering the same questions over and over again, and they can tell you exactly what they’re thinking throughout this process.

In hiring a social media manager, you need to get a grip on how you will work and learn new system ways. Use task manager sites to help you plan and let your VA understand the task better. This will help the person to meet a realistic turnaround time where they can organize tasks according to their needs. Understand that they are now available every day so you will have the time they can work efficiently to meet the deadlines and accomplish tasks better. 

Having unrealistic expectations about what your social media manager can deliver will lead to disappointment. This can create a stressful working environment. Therefore, we advise our clients to set their expectations correctly from the start and to make sure that they and their VAs understand the nitty-gritty of the job and clearly define what is expected of both sides.

If you would like to download our FREE ‘Mega Biz Bible’ with a list of all the tools you will need to work with your social media manager, please click HERE. 

You can also learn more about the benefits of hiring a social media manager from the Philippines by booking a call with us. If you have other questions or concerns, Level Up Outsourcing is always ready to help. We will be glad to guide you through the process of hiring your social media manager. Kindly reach out to us at hello@levelupoutsourcing.com to book a call! 


What To Do After Hiring a Social Media Manager from the Philippines | Set Up for Success

7 Reasons To Outsource Basic Admin Tasks to a VA

If you are feeling overwhelmed with the daily tasks associated with your business, it might be time to consider hiring a virtual assistant to outsource your basic admin tasks. There is always a way to take some of your responsibilities off your plate while still maintaining full control of your business.

7 Reasons To Outsource Basic Admin Tasks to a VA

Here are the 7 best reasons why hiring a virtual assistant and outsourcing your administration tasks:

1. Free Up Time

The most obvious reason to outsource your basic admin tasks is to save time! Having a growing business is never easy and it always seems like there simply are not enough hours in the day to accomplish everything that you have on your to-do list. But with the help of a VA to outsource your basic admin tasks, you have the ability to free up some of your time. You can use the extra time to work on more important business expansion and growth.

2. Cost Effective

Torn between doing everything on your own because it’s free or hiring a Virtual Assistant? When you outsource your basic admin tasks to a Virtual Assistant, they often complete the tasks more efficiently because they are a specialist in the area. This is a smarter and faster way to work. Not only that, it saves you time which is equal to money.  

3. Keep Control

Hiring a virtual assistant to outsource your basic admin tasks allows you to maintain control in every aspect. You delegate tasks and they are performed in the exact way that you prefer. This means that email, newsletters, and documents are completed without you having to dedicate your own time.

4. Flexible Schedule

With the help of a virtual assistant to outsource your basic admin tasks to, you will finally have the ability to maintain a flexible schedule. The virtual assistant will keep your business ticking over even when you go on holiday.

5. Expert Skills

Hiring a Virtual Assistant who is an expert with the tasks that you assign will give you peace of mind knowing that the tasks will be done efficiently and correctly. If you hire a VA that is a specialist in what you need, they will most likely be able to do the tasks better than you can!

6. Make Connections

Your VA can help you build up connections with other expert Virtual Assistants. They can offer other contractors they know if you are looking for a specific VA to delegate a specific task.  Virtual assistants also like working with other expert virtual assistants as well.

7. Increased Productivity

Time is money and with the help of a virtual assistant to outsource your basic admin tasks to, you will have the ability to increase productivity and increase profits as a result. The virtual assistant will quite often become an extension of yourself and be able to reply to customers on your behalf as well.

By outsourcing your basic admin tasks to a professional virtual business, you will be assured that the business systems are rolling properly while you focus and work more on scaling the business.

Ready to hire a Virtual Assistant?

Level Up Outsourcing is the leading virtual assistant agency that specializes in helping business owners free up time and increase the profit margins of their business by using our offshore virtual assistants.

We’ll handle everything from hiring up to the training process. Send us an email today at hello@levelupoutsourcing.com

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Why Companies Do Outsourcing and Is It For You?

Outsourcing is when a company uses outside resources to perform tasks and activities that could be performed by internal staff. Simply put, companies may hire contractors to perform tasks that were previously performed by the in-house employees.

Why Companies Do Outsourcing and Is It For You?

Why do Outsourcing?

Business Growth: Often, as your business expands, the workload surpasses the capacity of your existing team. Exploring new strategies becomes enticing, but when your to-do list is endless, it might be counterproductive. This overflow can signal the need for growth through outsourcing.

Skill Specialization: Consider your expertise and identify tasks suitable for outsourcing. If, for instance, you excel in coaching or real estate but lack expertise in online marketing, hiring a specialist could significantly benefit your business.

Assessing If Outsourcing is For Your Business

By now, you might be feeling prepared and convinced that outsourcing is necessary. However, before committing, you likely want to understand the process better and consider if it aligns with your company’s needs: Is it the right fit for my company?

Cost Benefit

The most cited benefit of outsourcing is the cost-benefit. If you hire contractors in which the cost of living is lower, there is significant savings for outsourcing some aspects of your business.

Business Growth

When your business is growing, there are instances when you need an extra hand to handle some tasks for a short period or temporarily. With outsourcing, you are not taking on the burden of hiring additional staff.

Specialized Experts

You have the ability to enlist experts specializing in specific tasks for your business without incurring excessive costs. 

The process of selecting the right contractor holds immense importance. Fortunately, modern tools and outsourcing partners make this process significantly more manageable.

At Level Up Outsourcing, we specialize in streamlining your business operations, enhancing profitability, and freeing up your time. This process is straightforward. Let us eradicate any uncertainty you might have when hiring your first virtual assistant! Reach out to us via email at hello@levelupoutsourcing.com to explore further!

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Hire a Virtual Assistant in Australia: Should you do it?

Have you been dreaming that someone would swoop in and rescue your business? Do you want to be saved from piles of paperwork, digital filing, content planning, email automation, copywriting, (and the list goes on)? Do you want a person whom you can trust your business with while you’re away for work? It sounds like you need to hire a Virtual Assistant!

They will make your life easier through their talent and excellent multi-tasking skills. They keep the ball rolling efficiently with minimal supervision!

If you need a wingman or wingwoman in your business, it’s time to search for the right Australian Virtual Assistant and that assistant might just be in the Philippines!

Hire a Virtual Assistant in Australia: Should you do it?

Hiring a Filipino Virtual Assistant will get you a permanent solution in building your business. Doing so can make you consistently work on its growth for a fraction of the price when you hire a virtual assistant from Australia.

Instead of opting for an expensive Australian employee that you have to pay an extremely high wage plus superannuation, it’s more practical to hire a Virtual Assistant from the Philippines. They can do daily repetitive tasks that are below your pay grade. Also, they can be involved in business planning and memorize all the systems and processes of the business. They save you time and increase the profitability of your business!

Values You Get When You Hire a Virtual Assistant from PH

1. Reliability and Sustainability

Employing a Virtual Assistant from the Philippines means that you need to build trust and go for your gut feeling that you and your VA will work long-term.

Thus, working with a trusted and reliable Virtual Assistant agency that has a thorough recruitment process is the best choice. You don’t have to exert so much effort in screening and calling the applicants as the agency will do it for you in a more efficient way.

2. Deadline Driven

An essential quality of a good VA is excellent time management skills. Deadlines are critical. Communicating your deadlines and tasks properly to your VA is equally important. As long as you and your virtual assistant from the Philippines set goals and deadlines together, you’d cross of your to-do list in no time.

3. Strong Communication Skills

Being fluent in English is also one of the top qualities every employer should look for. Virtual assistants in the Philippines have similar communication skills as Virtual Assistants in Australia. But it is good to note that Filipino English skills are incomparable to virtual assistants from other countries! It’s best to choose a contractor that you can communicate well with and you understand each other. And that is exactly why a Filipino worker would be best. They can even help with tasks such as cold calling, customer care, and human resources their English is so good!

4. Accountability

A good VA from the Philippines also owns up to their mistake. When a deadline is missed or when an error occurs, they are held 100% accountable and they are honest enough to admit it. Plus, hiring a Filipino virtual assistant VS hiring an Australian virtual assistant is that it is a lot cheaper to get the workers from the Philippines to fix their mistakes!

5. Beyond and Above

Many employers prefer to hire virtual assistants in the Philippines because of their work ethics. They always go the extra mile. More importantly, they always efficiently accomplish the job.

Hire a Virtual Assistant from PH, today!

These qualities are on the checklist during the hiring process of Level Up Outsourcing. We only choose the best talents with excellent work conduct.

So sit back, relax, and let Level Up Outsourcing match you to the perfect Filipino Virtual Assistant for your business! If you would like to have a chat about hiring a virtual assistant from the Philippines, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us.

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What is Outsourcing and How does It Work?

Outsourcing is a business practice in which a company hires third parties to do tasks and provide services for the company. This is mostly popular with the advent of technology.

Companies can outsource services or tasks such as IT services and customer services. But nowadays, some even outsource administrative tasks, human resources, bookkeeping, and payroll processing to name a few.

In sum, outsourcing can involve hiring a whole department or an individual depending on the company’s needs. Is outsourcing right for you? In this article, we will take a look at what outsourcing is and whether or not it is the best for you.

What is Outsourcing and How Does It Work?

How Does Outsourcing Work?

Outsourcing is about managing relationships and partnerships more than service-level agreements. Moreover, it necessarily includes working with a person who does not have sufficient knowledge about the company. And though there is certainly a wide array of benefits, a question now arises: how do you maintain and ensure the quality of work?

As to the exit clause of a service agreement, you need to ensure that the involved parties fulfill their obligations and stay committed until the contract is done. That is the key ingredient to a sustainable partnership.

In this aspect, outsourcing greatly matters. It allows businesses to focus on other bigger issues while the details are taken care of by the outside experts or VA. When done right, outsourcing can be the difference between a good and a better business. Therefore, it is very important to know the benefits of hiring an extra pair of hands.

Key Reasons for Outsourcing Virtual Assistant

There are tons of benefits why companies opt to outsource, here are a few:

  • Outsourcing VA is cheaper than hiring a full-time employee
  • It also improves efficiency
  • Lastly, it speeds up the work as it is done by experts

Now, we take a look at the different outsourcing categories a company needs to take into consideration.

Different Outsourcing Categories:

ADMINISTRATION

  • Diary and database management (which is also very important in data protection)
  • Reports, presentations, and correspondence
  • Working with staff, suppliers, and clients
  • and also general administration duties

ACCOUNTING AND FINANCE

  • Accountants
  • Bookkeepers
  • Accounts payable assistants
  • and also accounts admin assistants

CUSTOMER CARE

  • Telephone and email support (yes, our VA’s have excellent English skills to talk to clients on the phone)
  • Live chat set up and management
  • Technical support
  • and also CRM management

DIGITAL MARKETING

  • Social media marketing and Email marketing (but these involve a totally different range of expertise)
  • SEO
  • Facebook, Instagram, Google, and YouTube paid ads
  • and also video marketing

CREATIVE SUPPORT

  • Content creation
  • Copywriting
  • Video editing
  • Graphic design
  • and also Web design

HUMAN RESOURCES

  • Employee or client contracts
  • Preparing and sending reports and presentations (specifically on human resources)
  • Incident reports
  • Staff database updates
  • Writing job descriptions
  • Interviewing potential hirees
  • and also Planning and executing recruitment ads

WEB DEVELOPMENT (on a project basis)

  • Web software and development
  • Building new sites
  • Custom coding
  • Web page content and resources
  • Function testing
  • and also IT help desk support

SALES SUPPORT

  • Telemarketing
  • Appointment setting
  • CRM Management
  • Data cleansing
  • and also sales agent diary management

Now that you know the benefits and the categories of outsourcing, you have to assess your business. You must decide whether outsourcing is perfect for you.

If you would like to have a chat about hiring a virtual assistant from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us

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Filipino Virtual Assistant: Top 3 Advantages

Are you considering hiring a virtual assistant? Or maybe you are already outsourcing but are interested to hire a virtual assistant from the Philippines? Well, you are in luck. In this blog, you will learn the best practices on how to hire a VA and the advantages of hiring a Filipino Virtual Assistant.

Let’s dive into the less-talked-about advantages of hiring a Filipino Virtual Assistant on your remotely-working team.

Filipino Virtual Assistant: Top 3 Advantages

1. Filipino Virtual Assistant Can Make Bigger Difference To Your Business Than Expected

When hiring a Filipino as your VA, think long-term. Moreover, you should look at their potential since what they can offer is often beyond your expectations. It is also best to find out if they are truly dedicated, committed, and passionate about their job, your industry, and (of course) your business.

Like any employee, when you hire an online assistant from the Philippines, they are more than happy to always be improving and learning more skills. This means that over time, they can take more tasks from your plate therefore giving you time to focus on generating more profit.

When they take on more responsibility, it would be wise to increase your VA’s monthly salary. Doing so gives them motivation. You should also note that a great thing about hiring a Filipino virtual assistant is that the salary increase that would come along with the promotion would not cause your bank to break! Thus, it would still give you an excellent ROI in the long run.

2. English is their Second Language

If you are looking for a well-rounded Virtual Assistant to do tasks efficiently, you can never go wrong with a Filipino VA. When compared to some other countries, virtual assistants from the Philippines have excellent English speaking and writing skills!

This means that you can get them to help with tasks such as cold calling for lead generation, customer service, human resources basically anything you would give to a local employee they would be more than happy to do!

3. Filipino Virtual Assistant Can Provide You Long-Term Support To Increase Profitability

If you hire a full-time and long-term Filipino Virtual Assistant you will get a permanent solution for building your business. Instead of opting for a freelancer, it’s more practical to hire a Filipino Virtual Assistant. They can also take part in planning and memorizing all the systems and processes of the business. This will save you time from teaching one contractor to another when you hire a freelancer.

The best part about hiring a long-term virtual assistant from the Philippines is that they will dramatically increase the profitability of your business. You know that feeling you get when you are doing a task and you think to yourself ‘Why am I stuck doing this? I should be focusing on sales and marketing. Well, your Filippino virtual assistant can take care of all of those tasks for you!

Sure, hiring somebody you haven’t met feels risky, but Filipinos are known for being committed and loyal. In a way, you have to do due diligence and carefully choose the right Virtual Assistant to hire. Once you are successful, you are set up for a beneficial relationship that will add value to your business and even your personal life.

ADMINISTRATION

  • Diary and database management (which is also very important in data protection)
  • Reports, presentations, and correspondence
  • Working with staff, suppliers, and clients
  • and also general administration duties

ACCOUNTING AND FINANCE

  • Accountants
  • Bookkeepers
  • Accounts payable assistants
  • and also accounts admin assistants

CUSTOMER CARE

  • Telephone and email support (yes, our VA’s have excellent English skills to talk to clients on the phone)
  • Live chat set up and management
  • Technical support
  • and also CRM management

DIGITAL MARKETING

  • Social media marketing and Email marketing (but these involve a totally different range of expertise)
  • SEO
  • Facebook, Instagram, Google, and YouTube paid ads
  • and also video marketing

CREATIVE SUPPORT

  • Content creation
  • Copywriting
  • Video editing
  • Graphic design
  • and also Web design

HUMAN RESOURCES

  • Employee or client contracts
  • Preparing and sending reports and presentations (specifically on human resources)
  • Incident reports
  • Staff database updates
  • Writing job descriptions
  • Interviewing potential hirees
  • and also Planning and executing recruitment ads

WEB DEVELOPMENT (on a project basis)

  • Web software and development
  • Building new sites
  • Custom coding
  • Web page content and resources
  • Function testing
  • and also IT help desk support

SALES SUPPORT

  • Telemarketing
  • Appointment setting
  • CRM Management
  • Data cleansing
  • and also sales agent diary management

If you would like to have a chat about hiring a virtual assistant from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us

HOW CAN WE HELP YOU?
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How to Hire A Virtual Assistant: Entrepreneurs Guide

Hiring a Virtual Assistant is one of the most important things to do as an entrepreneur. Having someone to whom you can delegate your tasks and accomplish day-to-day tasks can save you time and energy.

Hiring a virtual wing man or woman is a necessary step to building a scalable business and having it continue to grow even when you are not working.

Hiring a virtual assistant is a critical step from being a solopreneur to being a business owner and CEO. In this guide, we’ll walk you through the steps involved in hiring your first or next virtual assistant.

How to Hire A Virtual Assistant: Entrepreneurs Guide

Firstly, Let’s Go Through The Benefits of Hiring a Virtual Assistant:

You don’t need an office

Hiring a VA enables you to build a team while keeping your expenses low. They can work remotely and with the help of communication tools, managing your virtual staff is a breeze.

You get to work with talented independent contractors

A Virtual Assistant can technically work from anywhere around the world as long as they have an internet connection. Even the known big companies have remote workers spread across different cities or countries.

Delegating tasks helps prevent burnout

One main reason why business owners don’t hire a VA is because of the limiting belief that they have to do it all themselves OR if they don’t complete the task, it won’t be completed to a high enough standard. These limiting beliefs are completely false! Virtual assistants are experts in what they do just as much as you are. Delegating tasks and responsibilities will prevent you from burnout, save you a lot of time, and let you focus on the tasks in your genius zone.

Spend more time scaling up the business

Lastly, when you hire a virtual assistant, you allow yourself to put your time and energy into a more direct impact on your income. A virtual assistant can help you document everything in your business and then create SOPs (standard operating procedures) out of it. This allows you to create systems and processes so that your business can easily scale by bringing on new clients/customers and team members!

Hiring A Virtual Assistant: Step-by-Step Guide

When hiring a VA, you’re not just hiring a contractor but a long-term team member. You can delegate minor to major tasks and responsibilities to your VA and they occupy a specific role in your team.

Step 1: Create a Task List

Firstly, create a task list. Outline the things you want to delegate daily, weekly, or periodically. Think about the task you dislike the most and that could be the tasks you should outsource. Then, think of how much it will cost you to outsource. Balance the time that will cost you with how much you will be paying if you let someone do it for you.

A fantastic thing to do before you hire a virtual assistant is to do a time audit. How do you do a time audit?

  • Pick a week where you will make a list of every single task that you complete, no matter how big or small.
  • From this list, circle the top 3-5 things that are in your genius zone or will help your business to grow (eg content creation, cold calls, and sales calls, marketing/strategy).
  • Once you have circled these things, write out how much you would pay someone else to do these tasks. As these are very important tasks, the hourly rate will usually be over $75 per hour. For the purpose of this exercise, let’s say it is an average of $100 per hour.
  • Now look at the other tasks on the list and write down how much you would pay someone else per hour to complete them. For anything that is below $100 per hour, you need to figure out how you can delegate this to someone else like a virtual assistant.

Finding Your VA

Look through job boards or VA recruitment agencies like Level Up Outsourcing. It will be much wiser to opt for seeking a VA from Virtual Assistant Companies because they already have a list of talented and skilled VAs. Level Up Outsourcing is Australia’s leading Virtual Assistant Agency servicing business owners to free up time, and brain space and increase profitability.

Screening

Screening is the critical step in hiring your VA. You must give them certain tasks to complete. Usually testing them is the key metric of what you are looking for.

This is a way to separate the real superstars from pretentious applicants who only look good on the resume

It is a tedious job for an employer to get the perfect match of VA for their business. Someone whom they can trust and rely on. That is why at Level Up Outsourcing we do it for you. You tell us your needs and we find an expert VA to help you!

If you are ready to finally start delegating those boring and repetitive tasks to a virtual assistant from the Philippines, we have experts to hire from every area you could possibly need! We have Filipino VA’s that specialize in the following areas:

ADMINISTRATION

  • Diary and database management (which is also very important in data protection)
  • Reports, presentations, and correspondence
  • Working with staff, suppliers, and clients
  • and also general administration duties

ACCOUNTING AND FINANCE

  • Accountants
  • Bookkeepers
  • Accounts payable assistants
  • and also accounts admin assistants

CUSTOMER CARE

  • Telephone and email support (yes, our VA’s have excellent English skills to talk to clients on the phone)
  • Live chat set up and management
  • Technical support
  • and also CRM management

DIGITAL MARKETING

  • Social media marketing and Email marketing (but these involve a totally different range of expertise)
  • SEO
  • Facebook, Instagram, Google, and YouTube paid ads
  • and also video marketing

CREATIVE SUPPORT

  • Content creation
  • Copywriting
  • Video editing
  • Graphic design
  • and also Web design

HUMAN RESOURCES

  • Employee or client contracts
  • Preparing and sending reports and presentations (specifically on human resources)
  • Incident reports
  • Staff database updates
  • Writing job descriptions
  • Interviewing potential hirees
  • and also Planning and executing recruitment ads

WEB DEVELOPMENT (on a one-off project basis)

  • Web software and development
  • Building new sites
  • Custom coding
  • Web page content and resources
  • Function testing
  • and also IT help desk support

SALES SUPPORT

  • Telemarketing
  • Appointment setting
  • CRM Management
  • Data cleansing
  • and also sales agent diary management

If you would like to have a chat about hiring a virtual assistant from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us.

HOW CAN WE HELP YOU?
Virtual Assistant Services
Free Mega Biz Bible
Book a Call

Virtual Assistant for Shopify: How to Hire the Right VA

You are pursuing entrepreneurship for many reasons, but having less time for family and leisure isn’t one of them. You thought starting an online store would give you the time and financial freedom that you desire but now you’ve realised that you created a full-time job for yourself. This makes you pause for a moment and wonder, “maybe the time has come for me to hire a virtual assistant for Shopify?

Starting out your Shopify business requires you to do everything: researching for products and creating catalogs, fulfilling orders, customer services, social media management and so much more. With all these, it can become overwhelming to do all the tasks all by yourself, especially once you are making a lot of money!

That’s why many business owners hire a VA or Virtual Assistant for Shopify stores: someone they can delegate the daily repetitive tasks and processes to. They are essential to the business, but not necessarily focused on business growth, that’s what you can focus on!

Virtual Assistant for Shopify How to Hire the Right VA

When Should You Hire a Virtual Assistant?

Can you accomplish all the necessary business tasks without compromising the time for your family, personal life, or relaxation time?

If your answer is ‘NO’, that’s enough reason to hire a VA. Or if you are looking to scale your Shopify business to the next level, hiring a virtual assistant is the smartest and most affordable option for you!

Here are other thoughts you might have now that tell you, it’s time to outsource and hire a VA for Shopify:

  • You are ready to delegate the tasks and processes to someone
  • You are thinking of much bigger goals you need to accomplish instead of doing the same tasks over and over again
  • The tasks are draining you
  • You’ve tried all the automation apps but you thought it would still be better if a person would own up to the tasks

Think about the bigger opportunities you could be making on more important business affairs than dwelling on the tiny details that only sustain your business. Furthermore, think about the more important things you could be doing with the time you spent answering customers, placing orders, and issuing a refund.

You can delegate and let go of these tasks and use your precious hours to chase greater profits and other pursuits—without having to cost you a fortune!

How to Hire A Virtual Assistant for Shopify?

Look through job boards or VA recruitment agencies like Level Up Outsourcing. It will be much wiser to opt for seeking a VA from Virtual Assistant Companies because they already have a list of talented and skilled VAs. To illustrate, Level Up Outsourcing is Australia’s leading Virtual Assistant Agency servicing business owners to free up time, and brain space and increase profitability.

Not all VAs are the same, just like any employees. Therefore, you must have a clear vision of what tasks you want them to take over and the requirements they must meet to ensure that both your goals and core values are aligned.

There are only 3 ways on how to hire your first or next Shopify VA:

1. Creating SOPs and documenting processes

It’s not easy to hire a virtual assistant for Shopify and expect them to do the tasks flawlessly on the first try. Thus, to ensure fewer mistakes and the job gets done exactly or closer to how you want it to be, you must document all the instructions and processes for them to follow.

For customer service or answering inquiries, it would be better to document the past responses you encounter and scripts for every common scenario.

During the hiring process or job description creation, it is best to find someone with experience with the tools or software you are using, rather than teaching them how to use them from scratch.

2. Write A Job Description

Write a job description that includes the skills and qualities that you need. This is to filter well the right candidate.

Things to include in your job description:

  • The scale of your business
  • Apps/Tools you are using and what are their experiences
  • Past related experience
  • and lastly, specific tasks that they will be executing

3. Hire Your Virtual Assistant for Shopify!

You can post your job description on traditional job-hunting websites, social media platforms, or forums but you have no control over the lack of quality of candidates that you might get using these platforms.

If it’s your first time hiring a Virtual Assistant for Shopify, you should do thorough research. You can also look for Level Up Outsourcing for affordable, experienced help!

Send us your job description and we’ll find the perfect Shopify VA match for you and your needs. We’ll further cut down the tedious interview process and filtering process and get you right at the job.

We only hire world-class talent and skilled freelance professionals to deliver excellent results for our clients.

If you are ready to finally start delegating those boring and repetitive tasks to a virtual assistant from the Philippines, we have experts to hire from every area you need! We have in our team, Filippino VA that specialize in the following areas:

ADMINISTRATION

  • Diary and database management (which is also very important in data protection)
  • Reports, presentations, and correspondence
  • Working with staff, suppliers, and clients
  • and also general administration duties

ACCOUNTING AND FINANCE

  • Accountants
  • Book keepers
  • Accounts payable assistants
  • and also accounts admin assistants

CUSTOMER CARE

  • Telephone and email support (yes, our VA’s have excellent English skills to talk to clients on the phone)
  • Live chat set up and management
  • Technical support
  • and also CRM management

DIGITAL MARKETING

  • Social media marketing and Email marketing (but these involve a totally different range of expertise)
  • SEO
  • Facebook, Instagram, Google, and YouTube paid ads
  • and also video marketing

CREATIVE SUPPORT

  • Content creation
  • Copywriting
  • Video editing
  • Graphic design
  • and also Web design

HUMAN RESOURCES

  • Employee or client contracts
  • Preparing and sending reports and presentations (specifically on human resources)
  • Incident reports
  • Staff database updates
  • Writing job descriptions
  • Interviewing potential hirees
  • and also Planning and executing recruitment ads

WEB DEVELOPMENT(on a one-off project basis)

  • Web software and development
  • Building new sites
  • Custom coding
  • Web page content and resources
  • Function testing
  • and also IT help desk support

SALES SUPPORT

  • Telemarketing
  • Appointment setting
  • CRM Management
  • Data cleansing
  • and also sales agent diary management

If you would like to have a chat about hiring a virtual assistant for Shopify from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us.

HOW CAN WE HELP YOU?
Virtual Assistant Services
Free Mega Biz Bible
Book a Call

Virtual Assistant from the Philippines- How to Outsource

Congratulations on your growing business! This means additional profit but also greater responsibilities and headaches. It would be the perfect time to bring in some additional staff- have you considered working with a Virtual Assistant from the Philippines?

That’s where Level Up Outsourcing will come in to help you – from data entry to social media managers, even website developers and customer service representatives, we can help with all your Virtual Assistant needs.

As your business grows, you have to consider outsourcing as it is a practical choice for bringing in additional employees without the need for a physical office. In the long run, it will cost you less and give you ease in finding the perfect VA to do the critical tasks of your business.

Virtual outsourcing has increased in popularity in recent years, from start-up businesses up to corporate businesses. Due to the pandemic, most businesses operate with their employees not being office-based.

Virtual Assistant from the Philippines- How to Outsource

What Are The Advantages of Hiring a Virtual Assistant from the Philippines?

Outsourcing to the Philippines is spurred on by numerous reasons, but here are just some of those:

  • The literacy rate in the Philippines is a staggering 97%
  • English is their second language
  • Hard-working professionals eager to prove themselves,
  • and lastly, they can work on flexible schedules

How to Outsource A Virtual Assistant from the Philippines

Steps to Prepare for Hiring a Virtual Assistant

  • Prepare SOPs and Processes:

 Compile all necessary Standard Operating Procedures (SOPs) and detailed processes that you wish to delegate to your virtual assistant.

  • Craft a Job Description

Write a comprehensive job description outlining the tasks, responsibilities, and qualifications required. You can either create your own or utilize templates available

  • Post on Job Boards or Social Media

Consider posting your job description on reputable job boards or within relevant social media groups. This step enables you to reach potential candidates effectively.

  • Explore Agency Options

 Another avenue is to outsource through a reputable agency, such as Level Up Outsourcing. Agencies often streamline the hiring process, offering access to pre-vetted candidates and comprehensive services.

We are a dedicated Virtual Assistant Company matching every business owner’s core values and business needs to the perfect Virtual Assistant.

So, how would it work if you decide to outsource to the Philippines and use Level Up Outsourcing as your virtual assistant agency?

Here is our hiring process:

1) Application Call

Apply to have a strategy session with the Level Up Outsourcing team where we will go through the main needs you have in your business and how we can provide a solution for you.

2) On-Boarding Zoom Call

Once you have signed up for our virtual assistant recommendations, we will start the hiring process. This involves you having a call with one of our team leaders to take them through the workflow for the tasks that the VA will do. We will get the login details and figure out the systems for everything.

3) Sit Back And Relax

While you sit back and relax, we will create training videos for your virtual assistant to follow based on our Zoom call. We will also look through our database of expert virtual assistants to find the perfect fit for your business.

4) Let’s Hit The Ground Running!

We will introduce you to the newest member of your team and they will get to work. They will have full access to the training videos and login details so there will be minimal questions… giving you precious time back to work on sales and profitability.

5) Ongoing Support and Reviews

We will handle all HR matters for you from VA attendance, performance, reporting, appraisals, and anything else that may arise. At the end of each week, you will have the opportunity to rate your satisfaction levels with your VA’s work so that we can track their progress. If you are extremely impressed with their work (which we know you will be!), you will have the opportunity to give them a bonus at the end of the month.

6) Payroll

All you need to do is pay your monthly subscription to Level Up Outsourcing and we will take care of the rest.

If you would like to have a chat about hiring a virtual assistant from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us.

You can follow us on our Social media channels.

HOW CAN WE HELP YOU?
Virtual Assistant Services
Free Mega Biz Bible
Book a Call

HOW CAN WE HELP YOU?
Virtual Assistant Services
Free Mega Biz Bible
Book a Call

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