Levelup Outsourcing Site

Transparent Background NEW LOGO 1

How to Hire A Virtual Assistant: Entrepreneurs Guide

Hiring a Virtual Assistant is one of the most important things to do as an entrepreneur. Having someone to whom you can delegate your tasks and accomplish day-to-day tasks can save you time and energy.

Hiring a virtual wing man or woman is a necessary step to building a scalable business and having it continue to grow even when you are not working.

Hiring a virtual assistant is a critical step from being a solopreneur to being a business owner and CEO. In this guide, we’ll walk you through the steps involved in hiring your first or next virtual assistant.

How to Hire A Virtual Assistant: Entrepreneurs Guide

Firstly, Let’s Go Through The Benefits of Hiring a Virtual Assistant:

You don’t need an office

Hiring a VA enables you to build a team while keeping your expenses low. They can work remotely and with the help of communication tools, managing your virtual staff is a breeze.

You get to work with talented independent contractors

A Virtual Assistant can technically work from anywhere around the world as long as they have an internet connection. Even the known big companies have remote workers spread across different cities or countries.

Delegating tasks helps prevent burnout

One main reason why business owners don’t hire a VA is because of the limiting belief that they have to do it all themselves OR if they don’t complete the task, it won’t be completed to a high enough standard. These limiting beliefs are completely false! Virtual assistants are experts in what they do just as much as you are. Delegating tasks and responsibilities will prevent you from burnout, save you a lot of time, and let you focus on the tasks in your genius zone.

Spend more time scaling up the business

Lastly, when you hire a virtual assistant, you allow yourself to put your time and energy into a more direct impact on your income. A virtual assistant can help you document everything in your business and then create SOPs (standard operating procedures) out of it. This allows you to create systems and processes so that your business can easily scale by bringing on new clients/customers and team members!

Hiring A Virtual Assistant: Step-by-Step Guide

When hiring a VA, you’re not just hiring a contractor but a long-term team member. You can delegate minor to major tasks and responsibilities to your VA and they occupy a specific role in your team.

Step 1: Create a Task List

Firstly, create a task list. Outline the things you want to delegate daily, weekly, or periodically. Think about the task you dislike the most and that could be the tasks you should outsource. Then, think of how much it will cost you to outsource. Balance the time that will cost you with how much you will be paying if you let someone do it for you.

A fantastic thing to do before you hire a virtual assistant is to do a time audit. How do you do a time audit?

  • Pick a week where you will make a list of every single task that you complete, no matter how big or small.
  • From this list, circle the top 3-5 things that are in your genius zone or will help your business to grow (eg content creation, cold calls, and sales calls, marketing/strategy).
  • Once you have circled these things, write out how much you would pay someone else to do these tasks. As these are very important tasks, the hourly rate will usually be over $75 per hour. For the purpose of this exercise, let’s say it is an average of $100 per hour.
  • Now look at the other tasks on the list and write down how much you would pay someone else per hour to complete them. For anything that is below $100 per hour, you need to figure out how you can delegate this to someone else like a virtual assistant.

Finding Your VA

Look through job boards or VA recruitment agencies like Level Up Outsourcing. It will be much wiser to opt for seeking a VA from Virtual Assistant Companies because they already have a list of talented and skilled VAs. Level Up Outsourcing is Australia’s leading Virtual Assistant Agency servicing business owners to free up time, and brain space and increase profitability.


Screening is the critical step in hiring your VA. You must give them certain tasks to complete. Usually testing them is the key metric of what you are looking for.

This is a way to separate the real superstars from pretentious applicants who only look good on the resume

It is a tedious job for an employer to get the perfect match of VA for their business. Someone whom they can trust and rely on. That is why at Level Up Outsourcing we do it for you. You tell us your needs and we find an expert VA to help you!

If you are ready to finally start delegating those boring and repetitive tasks to a virtual assistant from the Philippines, we have experts to hire from every area you could possibly need! We have Filipino VA’s that specialize in the following areas:


  • Diary and database management (which is also very important in data protection)
  • Reports, presentations, and correspondence
  • Working with staff, suppliers, and clients
  • and also general administration duties


  • Accountants
  • Bookkeepers
  • Accounts payable assistants
  • and also accounts admin assistants


  • Telephone and email support (yes, our VA’s have excellent English skills to talk to clients on the phone)
  • Live chat set up and management
  • Technical support
  • and also CRM management


  • Social media marketing and Email marketing (but these involve a totally different range of expertise)
  • SEO
  • Facebook, Instagram, Google, and YouTube paid ads
  • and also video marketing


  • Content creation
  • Copywriting
  • Video editing
  • Graphic design
  • and also Web design


  • Employee or client contracts
  • Preparing and sending reports and presentations (specifically on human resources)
  • Incident reports
  • Staff database updates
  • Writing job descriptions
  • Interviewing potential hirees
  • and also Planning and executing recruitment ads

WEB DEVELOPMENT (on a one-off project basis)

  • Web software and development
  • Building new sites
  • Custom coding
  • Web page content and resources
  • Function testing
  • and also IT help desk support


  • Telemarketing
  • Appointment setting
  • CRM Management
  • Data cleansing
  • and also sales agent diary management

If you would like to have a chat about hiring a virtual assistant from the Philippines to help save you time and increase the profitability of your business, please reach out to us via email at hello@levelupoutsourcing.com or book a time in our online calendar at levelupoutsourcing.com/contact-us.

How Can We Help You
Follow Us

Stay Connected.
Let's Talk Business.

CEO Taylor
Taylor Victoria
CEO and Co-Founder