Recruitly Walkthrough

Recruitment has never been an easy task. The process of finding, interviewing, and selecting the right candidate can be time-consuming and challenging. Fortunately, we live in an age where technology has revolutionized everything, and Recruitly walkthrough is might just be what you need.

This recruitment management system that simplifies and streamlines the recruitment process. Recruitly is designed to make the recruitment process easier and more efficient by providing everything recruiters need in one platform.

In this blog post, we’ll take you on a Recruitly walkthrough, exploring what it is, its features, and benefits so you can automate your business.

What is Recruitly?

Recruitly is an all-in-one recruitment management system that streamlines the recruitment process. It’s designed to help recruiters save time and work more efficiently. Recruitly provides an intuitive and easy-to-use platform to manage every aspect of the recruitment process. From creating job postings to candidate management, Recruitly has everything a recruiter needs in one place.

Recruitly Features

Job Posting

Recruitly’s job posting feature simplifies the process of creating job postings. It allows recruiters to post job openings on multiple job boards with a single click. This feature saves time and makes it easier to reach a broader pool of candidates.

Candidate Management

Recruitly’s candidate management feature helps recruiters keep track of all the candidates in the pipeline. It provides an easy-to-use interface for viewing and managing candidate profiles, resumes, and job applications. This feature helps recruiters to stay organized and quickly move through the recruitment process. Choosing whether you’re hiring a VA or a PA will be a piece of cake.

Calendar Integration

Recruitly’s calendar integration feature makes scheduling interviews and appointments a breeze. It allows recruiters to schedule appointments and interviews with candidates directly from the platform. This feature ensures that everyone involved in the recruitment process stays on the same page.

Resume Parsing

Recruitly’s resume parsing feature helps recruiters to save time by automatically parsing resumes into the candidate management system. It eliminates the need for manual data entry, allowing recruiters to focus on evaluating candidates.

Analytics and Reporting

Recruitly’s analytics and reporting feature provides recruiters with valuable insights into their recruitment process. It allows recruiters to track the effectiveness of job postings, measure the time-to-hire, and evaluate the recruitment process’s overall performance.

Recruitly Benefits

Time-Saving

Recruitly’s features are designed to save recruiters time. By simplifying the recruitment process, Recruitly allows recruiters to focus on the most important tasks, such as evaluating candidates.

Increased Efficiency

Recruitly’s intuitive platform streamlines the recruitment process, making it more efficient. The platform’s ease of use and functionality allow recruiters to get more done in less time.

Enhanced Collaboration

Recruitly’s calendar integration and candidate management features promote collaboration between recruiters and hiring managers. This feature ensures that everyone involved in the recruitment process is on the same page and that everything runs smoothly.

Improved Candidate Experience

Recruitly’s job posting feature makes it easy to reach a broader pool of candidates. The platform’s intuitive interface and resume parsing feature help recruiters quickly evaluate candidates, making the recruitment process more efficient.

For a more detailed understanding of Recruitly, we’ve prepared a Recruitly Walkthrough video that covers everything you need to know about Recruitly. Watch the video and take a deeper dive into Recruitly’s features and benefits.

Are you ready to take your recruitment process to the next level? With Recruitly, you can save time, increase efficiency, and enhance the candidate experience. 

So, what are you waiting for? Contact LevelUp Outsourcing at hello@levelupoutsourcing.com and let us help you set up Recruitly for your organization. Our team of experts can provide you with a customized solution that is tailored to your needs.


Recruitly Walkthrough

How to Automate your Business so You can Go on a Holiday in 2023

You don’t have to be a travel blogger to know how much time and effort goes into planning a holiday. With everything from booking flights to packing your bags, it can feel like a full-time job in itself. But what if I told you there was an easier way? If you automate your business, it will give you the freedom to take more holidays in 2022.

That’s right! By automating your business and scheduling tasks for yourself so they’re ready when you need them, we’ve found our client’s miracle that saves up to 10 hours per week on average. That’s enough time for us all to go on holiday twice this year! So today we’ll show you how automation can help make your life easier while helping you achieve more success with less effort.

How to Automate your Business so You can Go on a Holiday in 2023

Set up Your Tasks on a List

The first step is to create a list of your tasks. What do you want to accomplish with each task? What is the next step in completing that task?

Once you’ve identified all your different tasks, it’s time to create plans for each one. If a task is going to be more complicated than others, use this as an opportunity to break it down into smaller steps so that each step can be completed within a reasonable amount of time. Once you have finished complex or time-consuming projects, it will be easier to delegate these duties when you hire a virtual assistant.

Anticipate Hours Needed

Estimating task time is pivotal; underestimate and rush, overestimate and relax. Finding the middle ground ensures a smoother journey towards completion without unnecessary stress.

It’s also important that you discuss how many hours are needed because some projects—if not most of them—will take more time than originally estimated. An outsourcing agency will help plan for these contingencies so the project stays on schedule and remains profitable.

Create Systems and Procedures

A procedure is like both systems and processes combined because it outlines what needs to be done when creating an invoice (system), who goes through those steps (process), and how each person does their job when working on this task (procedure). And that works best when you record a loom or Zoom to prepare ahead of time, so you can review the footage, write notes, and make changes before sending it to a virtual assistant service in Australia. This is also where systems come in handy because they help you organize the workflow and keep track of everything that’s going on (or not happening) during production.

Hire a Support

Consider outsourcing admin tasks to agencies like Level Up Outsourcing; it’s a strategic move that frees up your time for business growth. With someone else handling these tasks efficiently, you can focus solely on advancing your business goals without worrying about the nitty-gritty.

Staying up to date on the latest trends can help you stay ahead of the competition. As a helpful suggestion, consider incorporating Content Ideas On TikTok for Your Business in 2023. TikTok is an excellent platform to showcase your brand and connect with your target audience. By incorporating TikTok into your content ideas, you can expand your reach and engage with your customers in new and exciting ways.

Initiate a Time to Train Your Team

By spending one to two weeks training your team before you go on holiday, you will be able to leave without the burden of anxiety that comes with putting in place someone else’s procedures and making sure they are carried out, especially when you opt in to outsourcing virtual assistance. This will help ensure that everyone has a clear understanding of where they fit into the grand scheme of things—and hopefully prevent any confusion later down the line. Here is to answer that aged-long question of what can a virtual assistant do?

Make your holiday happen

Make a plan. This is the most important step in making sure your holiday goes smoothly. You need to create an itinerary and a budget, and you should choose your destination based on what kind of activities you want to do while you’re there. You can also get creative with how far ahead in the future you think about this.

Business automation can help you get ahead in your field. With the latest tools and technologies, it’s easy for anyone to automate their business. If you want to go on a holiday in 2022 but don’t have time to take one now, Check out the full video to learn why automating your business is the perfect solution!

Because of this, we at Level Up Outsourcing are pleased to offer a team of virtual assistants who can run not only project management systems but also business-related tasks in seconds. Our virtual assistants are available 24/7 and can work with you to create a custom solution that will fit your business needs. If you’re ready to get started, To learn more, just click the button below: You can email hello@levelupoutsourcing.com to get started!


How to Automate your Business so You can Go on a Holiday in 2023

How to Automate your Business so You can Go on a Holiday in 2023

Content Ideas On TikTok for Your Business in 2023 | Latest Trends & Strategies

TikTok is one of the largest social media platforms in the world, and it has become an interesting place for businesses to advertise their products. The platform is extremely popular with teens and young adults, which makes it an attractive place for businesses to advertise. There are many ways that brands content ideas on TikTok to reach their audience—from posting content in-app to sending DMs out to users. You must understand how TikTok works and what’s allowed so you can effectively reach your target audience. Take a look at this guide to learn more about TikTok and how you can use it as a tool for business.

Content Ideas On TikTok for Your Business in 2023 | Latest Trends & Strategies

Create a viral trend

Using a trending hashtag. When you see that a hashtag is popular, it might be worth considering using it. You can check the TikTok Trends page to see what hashtags are trending at the moment and if they’re appropriate for your business to use.

Also, challenges are always fun, especially when they involve playing games together or doing something silly! It’s also great if the challenge ties into your brand or product somehow — like having users submit videos doing something funny while wearing one of your products (like an ugly Christmas sweater!)

Collaborate with other TikTokers

Collaborate with TikTok users to create challenges for your audience, like asking fans to share their best daily moments and rewarding two winners. This boosts popularity and revenue potential. Consider hiring a virtual assistant or a content creator if your schedule is packed to manage the campaign or generate fresh ideas and videos.

Gamify your content marketing efforts

Use gamification to boost engagement and conversions by incorporating game elements. Identify audience-preferred content that aligns with your campaign goals. Offer rewards for task completion to encourage continued interaction. Partner with a VA agency for creative incentives and an engaging experience that motivates and excites your audience about your brand.

Host live streams and Q&A sessions

Live streams offer an incredible platform for community building, allowing direct interaction and engagement on TikTok. Hosting Q&A sessions during live streams empowers you to connect with your audience, answering their inquiries about your business, product features, and best practices, fostering a more dynamic and accessible communication channel than traditional methods like emails or lengthy social media posts.

Insta’ stalk your competitors’ posts

Find out what your competitors are doing. This will give you an idea of the types of content people like and share. Read comments, track popular content, and monitor posting frequency (2-5 times per week) to understand your followers’ preferences. This can be easily done when you acquire a virtual assistant service.

Join in on TikTok memes

You can increase the reach of your content by sharing memes. Memes make you seem more personal and relatable, so people are likely to share them with their friends.

Memes thrive on creativity, and teaming up with fellow creators boosts content reach. Enjoying the collaborative process is essential—embracing ideas, even if they seem quirky initially, ensures a fun and engaging outcome!

Partner with influencers

If you’re looking for ways to reach a large audience on TikTok, then partnering with influencers is one of the best ways. Influencers are people who have lots of followers, so they can help your content reach more people than you could by yourself. You can partner with influencers through a brand ambassador program or sponsored post. Outsourcing services in Australia is a viable option to support the work in progress.

Post “behind the scenes” footage

Behind-the-scenes footage is a great way to give your audience a glimpse into your company’s culture and employees. You can show off your office space, or you can show them what it’s like to work for you by posting videos of your team in action. Additionally, you can post footage of your team brainstorming, collaborating on new ideas, and working together on various projects. Give viewers a look at what it’s like to work at your company and make them feel more connected to you by showing that you’re just like them.

There are several options for brands when it comes to creating content. However, not all of them may be feasible for your company. Nonetheless, it is important to have a strategy that includes at least one or two of these options. You don’t want to just post random updates on your social media accounts; you want people to see the value in following you and interacting with your brand. And that’s what Level Up Outsourcing does best —we help you create content that gets results. From blog posts to social media posts, we can help you create and publish the types of content that will get your audience excited about your brand.


Content Ideas On TikTok For Business 2023

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How to Outsource your Real Estate Video Marketing

Looking for a way to outsource your real estate video marketing? If yes, this article is for you. In it, you will discover simple steps to make your real estate video marketing a success. Save time and harness experts creativity by learning how to outsource your real estate video marketing. 

The educational real estate videos will help you to start your video marketing. The key to successful real estate video marketing is to understand your audience. What do they want to learn? What do they care about? From there you can create a customized video for your audience. The goal is not to create something that is generic and not personal. You want to create a video that speaks to them and offers them information that they will want to learn about. 

But first, what is outsourcing?

Outsourcing is a business practice in which a company hires third-party to perform tasks and provide services for the company.

Companies today can outsource a wide variety of services or taks. Most companies outsource information technology services, customer services. And some even outsource administrative tasks, human resources, bookkeeping and payroll processing to name a few.

Outsourcing can involve hiring a whole department or an individual contractor depending on the company’s needs.

So, let’s dive in…… 

How to Outsource your Real Estate Video Marketing

Step 1: Decide on what type of videos you want to create 

Starting your real estate video marketing can be a daunting task. For many people, figuring out what type of videos to create is the most difficult step in the process. There are a few things to keep in mind when you are deciding on the type of videos you want to create. 

The first thing you should focus on real estate video marketing is whether you want to create a promotional video or an educational video. Real estate agents will usually go for the following 2 options: 

1. Property walkthrough videos (these can be shared across all forms of social media). 

2. Youtube videos about your local area to position you as an authority in your city. 

To get an explanation of the difference between these 2, make sure to watch the video on How to Outsource your real estate video marketing at the top of this page. 

Step 2: Decide on your video style 

Go to Youtube and search for examples of real estate videos that you like. We would suggest getting at least 3-4 examples of videos where you like the editing style and would like to replicate it for your real estate video marketing. Decide on the colours that you want all your text graphics to be. What type of music do you want in the background of your videos? What sort of intro and outro do you want? Put all of this info in a Google doc that you can share with your video editor. 

Step 3: Film the footage (either of the property or of you) for your real estate video marketing

For the property walkthrough videos, you will need a variety of footage including: 

  1. A walkthrough of the house, from the driveway through to the backyard, sweeping every room with a slow left to right motion. 
  2. B Roll close up shots of anything artistic or unique about the home 
  3. Shots of the street and scenery outside 
  4. Multiple shots of main areas of the house, panning in different directions besides left to right 

If you are also making Youtube videos about your area to position yourself as an authority, you will need: 

  1. B roll footage of the area you are talking about (either from walking or driving the streets)
  2. Footage of you talking about the area (usually talking head)
  3. Footage of any particular landmarks or attractions you want to talk about in your video

Step 4: Find a video editor

Once you’ve determined the style of your video + filmed the footage, you can start looking for your video editor. Wondering how to hire a virtual assistant that you can use as a video editor? The key to finding a video editor is making sure you sort through all of the candidates to look at their examples of work, previous experience, and editing style. This person should be able to produce a quality video in a short amount of time. 

Step 5: Make any final revisions 

In the early stages of working with your real estate video editor, it’s going to be trial and error. You have to take risks and do things you’ve never done before. The editor won’t know exactly how you like it, especially in the beginning so you’ll need to make some rounds of revisions and give feedback on the first few drafts until it’s perfect.
We hope you enjoyed our blog post about how to outsource your real estate video marketing. We wanted to create this blog post to help you get started with outsourcing your real estate video marketing so you know the process needed to get started. If you would like to learn more about how to hire a virtual assistant from the Philippines to do your real estate video marketing, please email us at hello@levelupoutsourcing.com.


How to Outsource your Real Estate Video Marketing | DIY Real Estate Video Marketing

What is a Virtual Assistant? What can a Virtual Assistant Do?

Virtual Assistants are becoming more popular, especially after COVID. Business owners have realized that their employees don’t necessarily need to be in an office anymore! Having a remote assistant is becoming the norm. So, wondering if this is the right option for your business? Need to know what a VA can do? In this guide, we’ll discuss who are they, what they can do, and why + how you should hire a VA from the Philippines.

What is a Virtual Assistant? What can a Virtual Assistant Do?

First things first… 

What is a virtual assistant?

A VA (also called a VA) is someone who acts as an assistant and performs tasks and jobs for other people, primarily online and via email. VAs are here to make your life easier. Hiring a virtual assistant from the Philippines will allow you to focus on your area of genius in business and give you back free time. 

It’s the best way to give freedom and freedom is priceless. Time freedom and money freedom. All VAs can work from home, so there’s no commute or you don’t need to spend $200,000 on an office which you could invest in your business instead.

What can a Virtual Assistant do? 

A VA can help you in several different areas. A VA can manage your email inbox and help you with email marketing. He or she can schedule your day and help you stay organized. He or she can also help with planning projects, such as marketing campaigns, scheduling social media content, or editing videos.

They can also help with more complicated things such as developing a new product on a deadline—things that you normally need to invest a lot of time and money for. Anything that needs doing on a computer, you can get a VA to support you in doing it! Here is a list of 27 time-saving tasks a virtual assistant can do!

Why you should hire a VA from the Philippines

I hope we answered the top questions on your mind about ‘What is a VA’ and What can they do for your business? If this sparks your interest and more justification before you jump into your decision-making, here is why.

The best part about hiring a virtual assistant from the Philippines is that they will dramatically increase the profitability of your business. You know that feeling you get when you are doing a task and you think to yourself ‘Why am I stuck doing this?! I should be focusing on sales and marketing! Well, your Filipino virtual assistant can take care of all of those tasks for you! And because the cost of living is so low in the Philippines, hiring a virtual assistant from the Philippines is a more affordable option than hiring an employee from Australia. 

How to hire a VA from the Philippines

Wondering how to hire a virtual assistant? Hiring virtual assistants has never been easier thanks to Level Up Outsourcing. You can select your own VA based on their experience, skills, and availability. We will have a call to see exactly what you need a virtual assistant to help with. Then we will go ahead and find the perfect VA to meet your needs. We will all have an introductory call where you will be able to ask questions and get a feel for the VA’s personality. 

Are you looking for a more prominent spotlight on what is a virtual assistant? Or need a VA but are unsure how to move forward? We are delighted to assist you in selecting a candidate so that you may get started.

To find a virtual assistant that is perfect for you and your business, please email us at hello@levelupoutsourcing.com.


How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA

How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA

How to Hire a Personal Assistant or Virtual Assistant 2022 | Hiring your First PA or VA

It’s necessary to find ways of expressing yourself. You can do this when you hire a personal assistant or virtual assistant who will help keep track of tasks and appointments for you so that life may be easier! 

This guide provides tips on how to find a personal assistant or virtual assistant, including what qualifications they should have and why it’s important for you not just now but also down the line! If you’re looking to hire a personal assistant or virtual assistant, here are the steps on how to find the right one.

How to Hire a Personal Assistant or Virtual Assistant 2022

Hiring your First PA or VA

Step 1:

The first step is to figure out what you need. Determine which tasks are time-consuming or taking up too much of your day. Make a list of the areas where you need help, and note which ones are already being handled by existing employees. This will help you save your employees’ time and focus on more important tasks.

Next, identify any pain points that may arise when delegating tasks that are outside the assistant’s job description. It’s important to consider this to avoid any potential problems down the line.

Make a plan to delegate tasks that are outside your area of expertise, so you can focus on more important tasks. Hiring a personal or virtual assistant can help alleviate stress and ensure that you are more productive. So take the time to figure out what you need and make a plan to delegate tasks accordingly.

Step 2

When you’re looking for an assistant, there are many options available to you. If you need help with personal tasks like appointments and travel, a private assistant would be a good choice. They can also help with in-person meetings. On the other hand, if you need help managing your business, hiring an executive staff member would be a good fit. They can take care of all aspects of your business and make sure everything runs smoothly. And if you need an assistant to manage a team, an administrative assistant would be a good choice.

When you hire a personal assistant or virtual assistant they will be able to handle everything from creating tasks and projects in your business’ pipeline through managing its day-to-day operations so it runs smoothly as possible without any hiccups. If you’re having difficulty weighing the things that need your attention, there are 27 Time Saving Tasks a Virtual Assistant Can Do.

Step 3

When you’re hiring a personal assistant or virtual assistant, it’s important to be clear about what kind of experience and skills you’re looking for. This will help job seekers understand if they’re a good fit for your company. Make sure to provide clear job descriptions with information about the number of hours and pay. If you’re hiring someone internationally, it’s important to consider how they will adjust to their new home. We recommend testing candidates’ English skills to ensure they can represent your company well. Also, consider their personality traits and strengths when making a hiring decision.

Step 4

When you need to hire a personal assistant or virtual assistant, there are many options available online. To find the right match, you can use sites like Upwork, Fiverr, or Indeed. However, if you’re in Australia and looking for quick and easy hiring, we recommend our service, Level Up Outsourcing. We handle everything for you, from sourcing and screening candidates to managing interviews, so you don’t have to stress about the hiring process. With our help, you’ll find the perfect candidate with the skills you need.

Unfortunately, there’s no quick way to hire a personal assistant. You have two options: either hire one yourself or let us find the perfect match for you through our matching process which takes less than 24 hours!

Put your business in the palm of a virtual assistant’s hand. But keep in mind that there are Business Systems to Set Up BEFORE you Hire a Virtual Assistant 2022

Don’t leave unanswered problems and issues by putting off finding solutions; we offer unparalleled support at affordable prices because there are always smarter ways out than getting stuck dealing with complicated matters yourself. Get back to living and have an introductory call where they all meet each other too so no one is left wondering who will be working closely together on this project. If you’re interested, give us a quick email at hello@levelupoutsourcing.com.


How to Hire a Personal Assistant or Virtual Assistant 2021 | Hiring your First PA or VA

How to Hire a Personal Assistant or Virtual Assistant

27 Time Saving Tasks a Virtual Assistant Can Do

Ever feel that you have been stuck in the busy-ness? Thinking that it is impossible to juggle the demands of a busy work schedule and a personal life. This is where a virtual assistant can help with time-saving tasks and there are tons of reasons to outsource basic admin tasks to a VA.

When people think about hiring a virtual assistant, they usually think that VAs can help them with simple time-saving tasks such as email management and calendar management. However, they don’t realize the full extent of what a VA can do to help your business.  So I want you to remember that all the mundane tasks you do on a computer can be outsourced to virtual assistants. Look for opportunities to use a virtual assistant that can help with anything that you need done on a computer: from writing and editing to video work.

In this article, you’ll discover 27 different ways that you can leverage your virtual assistant to help with time-saving tasks like administration, customer care, accounting and finance, and digital marketing.

27 Time-Saving Tasks a Virtual Assistant Can Do

Administration

There’s a whole bunch of things that a VA could help you with in terms of the administration of your business.

  1. Diary management can be simple but it gives business owners a headache. Organize your tasks and schedule with the help of a virtual assistant to keep a time-saving task at hand.
  2. Stay on top of your calendar and let your VA make adjustments on the dot to keep your calendar updated.
  3. Preparing reports and presentations to submit to clients
  4. Liaising with in-house staff to manage orders, suppliers, and clients. 
  5. Researching such as market research or guests to be on podcasts.
  6. Making online purchases for you.
  7. Ordering business cards or any other physical products, such as posters or flyers that you need.
  8. Transcribing online videos.
  9. Researching your competitors and doing a competitor analysis for social media content
  10. Managing your email inbox. There’s no way to read them all. You may even feel like you’re drowning in a sea of words and that’s where VAs come into play.

Accounting and Finance

By outsourcing your accounting to a virtual assistant, you can save a lot of time-saving tasks in your pocket. VAs can help you with anything from understanding your finances to managing your accounting to keeping you on the right side of the law when it comes to taxes

  1. Bookkeeping, monthly reports, and updates for your end-of-month meeting, chase, and seeing unpaid invoices. 
  2. Setting up payments for your team members, whether that’s scheduling payments to contractors or transferring money through your bank, they can help with this stuff too.

Customer care

Here virtual assistants come in not only to render time-saving tasks but help business owners take their businesses to the next level and serve a qualified clientele.

  1. Telephone and email support because we have VAs, who are very good at sounding American and Canadian and they have almost flawless English.
  2. They can help with live chat management. 
  3. If you have chat functionality on your website or on your Facebook page, they can help with technical support, lost passwords or things for your clients that they’ve potentially lost or need help with. 
  4. CRM management to manage all of leads and contacts and potential clients. 

Digital Marketing

If you’re using social media for your personal brand, creating a solid strategy for scheduling out your material is critical. It might be as simple as setting calendar reminders or generating a schedule before you post content, depending on what works best for you. A VA can take care of it by categorising it into time-saving tasks.

  1. Social Media Management is an integral part of the marketing mix and can help manage your brand’s social media presence with ease.
  2. Email marketing cannot be missed as it is a powerful tool to be on track. The key here is consistency and your VA can play a bigger role.
  3. SEO virtual assistants are the future of marketing. They help companies stay on top of their SEO game and increase traffic, leads, and sales. 
  4. Facebook is a marketing powerhouse and having a VA can mediate to have the tasks on track.
  5. Instagram has more than 700 million monthly active users, so you need VA to shape up your brand.
  6. Google has tremendous influence on the way we search for information so keeping your brand on top of this tech giant is not something you should miss.
  7. YouTube is one of the biggest video-sharing websites, with more than 1 billion unique users a month. Stay competitive with the help of your VA to bring consistency out of this platform.
  8. Running Ads and repurposing content.
  9. Researching keywords and topics for podcast episodes or YouTube videos
  10. Helping to create a media kit so that you get more PR opportunities
  11. Media outreach so that you can get more PR and press for your business and brand. 

27 tasks perfect for outsourcing to save time. Customize them for productivity. Curious about why companies favor outsourcing? Let’s spotlight its benefits.


27 Time Saving Tasks a Virtual Assistant Can Do | What is Virtual Assistant | Level Up Outsourcing

27 Time Saving Tasks a Virtual Assistant Can Do

Explore more than just virtual assistant basics. Discover emotional support and business systems in our free report. Email us at hello@levelupoutsourcing.com to grab your copy.

The 6 Reasons to Hire a Virtual Assistant for a Marketing Agency

Are you struggling to keep your marketing agency profitable and retain clients? Do you feel overwhelmed with managing everything on your own, from client relations to invoices? Hiring a virtual assistant may be the solution to your problems. Here are six reasons why you need to hire a virtual assistant, watch the video for a full explanation.:

The 6 Reasons to Hire a Virtual Assistant for a Marketing Agency

Boost your profit margin

Firstly, hiring virtual assistants can increase your profit margins, which is especially true when outsourcing tasks to professionals from places like the Philippines, as it allows you to enjoy profit margins of 70% to 80%, which is unheard of in the agency business.

Additionally, when your team becomes overwhelmed with work, hiring virtual assistants can help manage the overflow, allowing your clients’ needs to still be met while your team focuses on more profitable tasks.

Less overflow project if you hire a virtual assistant

Virtual assistants can handle time-consuming tasks such as responding to emails, managing clients, and generating contracts, allowing your on-site staff to focus on more important tasks. They can also help you set up backend systems and procedures for your business, which can help you operate more effectively.

Additionally, virtual assistants with marketing, copywriting, or graphic design experience can assist with client work overflow, speeding up your workflow.

Optimum virtual manpower

Leverage virtual manpower efficiently. Virtual assistants excel at managing emails, clients, and contracts, freeing your onsite team for critical tasks.

Moreover, they bolster customer service by ensuring constant online availability for client inquiries. This saves time and guarantees top-notch service, keeping your clients consistently satisfied.

Digital squad for your automation

The fourth reason to hire a virtual assistant is that they can assist you in setting up the backend and systems and procedures in your business. If you engage a virtual assistant who is familiar with systems, procedures, back end, and automation for how to set it all up in your business, they will be able to do so while you continue working on the client work. 

Speed up your day when you hire a virtual assistant

Hiring a virtual assistant if you operate a marketing firm is that they can assist with the overflow of client work. You may hire virtual assistants who have experience in marketing, copywriting, or graphic design. And if you are working with a photographer, there are benefits of hiring a virtual assistant to make it a less bumpy road ahead. So if you are looking to hire a virtual assistant, there’s no better time than now. Virtual assistants can help businesses and individuals alike fast!

Your time doctor

A virtual assistant can serve as your time doctor, particularly in a marketing agency. Their support in customer service ensures round-the-clock online availability. When working with global clients, having an online presence 24/7 becomes paramount, and a virtual assistant, sourced from anywhere worldwide, fills that crucial role.

Still, having a  hard time making wise choices? We can give you the power to judge wisely and use that power to help your customers, too. Hiring a virtual assistant tailored specifically to your needs can help alleviate stress and ensure that your agency is successful. Don’t hesitate to explore this option and watch your agency thrive.

Don’t leave your marketing agency’s questions unanswered and unresolved problems. Get back to living with virtual assistants that can filter the trash for treasure! We can provide a virtual assistant who is trained in eCommerce and will work closely with you as well.

6 Reasons to Hire a Virtual Assistant for Marketing Agency | Marketing Agency Virtual Assistant

6 Reasons to Hire a Virtual Assistant for Marketing Agency | Marketing Agency Virtual Assistant

If you’re interested and want to know what your VA should be used for, please shoot me an email at hello@levelupoutsourcing.com  and we can chat on the phone right away.

How to Structure Monday.com for Agencies

When you’re managing a business, juggling a million different tasks might be stressful. It’s all worth it when you have your own central location like monday.com that keeps track of everything: from strategy through production and enables team members to stay up-to-date on what has to be done next for each of their responsibilities so they can work more effectively using the appropriate tools at their disposal with no technical skills needed.

You’re in the right place because, in today’s article, we are going to do a walkthrough of how simple it can be to set up the structure of Monday.com for Agencies without any knowledge about coding whatsoever.

How to Structure Monday.com for Agencies

So don’t let your agency or service provider account get stuck in the Monday-to-Friday grind. Here’s what you need to know when setting up your monday.com for your agency.

1. Hit that notification bell

Monday.com gives you the accessibility to check your inbox for new material and get it all. So anything you were talking about has been saved and bookmarked for you. However, your inbox isn’t very relevant these days. Notifications are the most essential feature, in my view, that will provide you with a more reliable heads-up. These are certainly a great help for tasks that you need to be aware of and for the assigned team member who will be addressed.

2. Filter feature

With Monday.com, you can easily filter your board by person. This will allow you to quickly and easily see all the tasks that are assigned to a specific individual. You can also use this feature to track who is responsible for each task. This can be helpful when you need to follow up on a task or when you need to delegate a task to a specific person. You can also get a clear overview of who is working on which projects and tasks. The Monday.com filtering feature makes it easy to get an accurate picture of everyone’s workload and their progress toward completing each project or task.

3. Task update

Updates are helpful because they keep you organized and allow you to see at a glance what is happening. Additionally, they can help prevent bottlenecks and stalled progress on your projects.

Monday.com updates will help you keep track of what tasks your team is working on, and which ones still need your approval. This way, you can be sure that everything is moving along as planned. Plus, with Monday.com’s powerful search function, you can easily find any task or conversation from your past projects so make sure you take advantage of this great feature.

4.3 Useful Sections

Monday.com simplifies your workload into three categories: Spaces, Folders, and Boards.

Monday.com Spaces are perfect for creating individual workspaces for each team member, project, or client. You can customize each space by adding or removing sections, and changing the color scheme to match your company branding.

Monday.com Folders are perfect for organizing related tasks together. For example, you could create a folder for each client or project, and then add individual tasks to that folder. You can also use folders for different team members, noting who is responsible for each task.

Monday.com Boards are perfect for creating a visual representation of your workflow. Assign tasks to yourself and others by dragging the task from the ‘To Do’ list on the left, onto the board on the right. You can also use tasks that are dragged onto the board to progress an item through your workflow.

If you’re using Monday.com in a team, there’s one more feature for helping everyone stay productive: permissions. Restrict who can see or edit project boards so only certain teams have access to important information.

And if you want to expand your company, we’ve got the steps on how to Develop Business Systems That Scale to 5k months.

5. Automation

With Monday.com automation, you can set up rules that will automatically move tasks and assign them to the right people based on the criteria that you set. For example, you could create an automation that automatically assigns new tasks that are created on a specific day of the week to a specific team member. This can help manage your workflows!

To get started, open the Automation tab. If this is your first time here, you might not see anything yet. Don’t worry though, once you set up automation it’ll show up right away.

Create a new rule by clicking “Add Rule” at the top of the page or on the side menu if you’re on a mobile device. Now, you’ll need to set up the criteria for your automation. This will be based on the task properties that you want to use as conditions.

In this example, we’ll create an automation that assigns new tasks that are created on a specific day of the week to a specific team member. For us to do that, we would set up an automation like this:

Check the box for “Moving” and then choose “Assignee”. This tells Monday.com that you want to create an assignment rule. Then enter the email address of the person you want to assign tasks to based on the day of the week they’re created.

So there you have it, folks! I hope you found this article to be valuable. If you have any queries regarding your Monday.com account, you may watch the full video walkthrough on how I personally set up my Monday.com account.

How to Structure Monday.com for Agencies | Set Up Monday.com for an Agency

The effort is crucial, yet efficiency matters. Considering a virtual assistant? We’ve covered 27 additional tasks they excel at in a tailored article. Dive in by reaching us at hello@levelupoutsourcing.com. Let’s make your workload smarter together!

Benefits of Hiring a Virtual Assistant for Photographers

If you’re a photographer, you know all too well that running a business is hard work. You have to market, shoot, create, edit, print, and do it again the next day. But there are businesses out there that can help you to focus on what you do best. Here are the reasons why you should consider the benefits of hiring a virtual assistant.

Benefits of Hiring a Virtual Assistant for Photographers

1. They can help with your time-consuming admin tasks 

Hiring a virtual assistant is great for any photographer. Most people who work for themselves need some level of help with their admin tasks, whether that’s managing their website or social media accounts or just arranging things. Virtual assistants are great because you can get all the advantages of having someone to manage your admin, without having to hire someone who comes into your office every day. 

For a photographer, hiring a virtual assistant will help with email management, calendar bookings, invoicing, contracts, and a lot more which can save you 2-3 hours per day. 

2. If you’re hiring a virtual assistant with experience in the Adobe Suite, they can help with client work

A pre-trained virtual assistant will be able to help with client work if they are trained in Adobe.But it’s crucial to set standards for the typical work that you produce in your photography business. Whether that’s your videos or your photo editing, if you create a high-quality checklist or standards document with your expectations around what you need from them and what they should be producing, it means they will produce higher-quality work. You won’t need to take as much time and energy to edit and check this for each project before sending it through, they will be able to follow exactly what you do and that is the perk of hiring a virtual assistant.

3. They can help with extra marketing activities that you don’t have time to do

Virtual assistants are great for helping with extra marketing activities for your photography business that you don’t have time to do yourself. They can help with running Facebook ads, putting together ideas for blog posts, creating sales copy, creating video content, creating slide decks, etc. Get a glimpse of what you can do once you hire a social media manager.

Hiring a virtual assistant can help you market your photography business, build your brand, and take on tasks that you need to do yourself but don’t have time for. Hiring a VA can help to create a strong marketing strategy. If you’re looking for one, we recommend finding one (by using Level Up Outsourcing) who has experience working with small businesses, as you’ll find they usually have the skills and knowledge needed to help take your marketing to the next level.

4. They can help you offer new services that are on a retainer basis, not just project work

Hiring a virtual assistant with different areas of expertise can be a great strategy for your business. You could, for example, turn into a photography/videography agency instead of just being a photographer. This means you would offer a wider range of services to your customers at a lower cost. You can start to offer things such as social media management, copywriting, web management, etc. This strategy can increase your business revenue and customer base significantly.

5. Setting up systems and the backend of your business

You’ve been busy shooting for clients, but you haven’t had much time to work on your business. Hiring a virtual assistant (VA) can help you document everything in your business. For example, setting up systems like converting your receipts into invoices, updating your client contacts, scheduling calls & meetings, etc. Documenting everything can make it much easier to bring on new clients because you’ll have everything ready to go. A VA can also be a great resource for remembering tasks that you need to tend to. 

We hope you enjoyed our article about the benefits of hiring a virtual assistant for photographers! Many benefits come with hiring a virtual assistant for your business and we hope that answers your question about whether you should hire a virtual assistant or not.

We know that many photographers have a tough time finding the time to manage their business admin and their social media pages, so it can be difficult to grow their brand. If you are in the same boat, we recommend you reach out to Level Up Outsourcing about hiring a virtual assistant to help you with your photography business. If you have any questions, please don’t hesitate to reach out to us at hello@levelupoutsourcing.com. Thank you for reading, we would love to hear from you!


Benefits of Hiring a Virtual Assistant for Photographers

Benefits of Hiring a Virtual Assistant for Photographers