How to Outsource your Real Estate Video Marketing

Looking for a way to outsource your real estate video marketing? If yes, this article is for you. In it, you will discover simple steps to make your real estate video marketing a success. Save time and harness experts creativity by learning how to outsource your real estate video marketing. 

The educational real estate videos will help you to start your video marketing. The key to successful real estate video marketing is to understand your audience. What do they want to learn? What do they care about? From there you can create a customized video for your audience. The goal is not to create something that is generic and not personal. You want to create a video that speaks to them and offers them information that they will want to learn about. 

But first, what is outsourcing?

Outsourcing is a business practice in which a company hires third-party to perform tasks and provide services for the company.

Companies today can outsource a wide variety of services or taks. Most companies outsource information technology services, customer services. And some even outsource administrative tasks, human resources, bookkeeping and payroll processing to name a few.

Outsourcing can involve hiring a whole department or an individual contractor depending on the company’s needs.

So, let’s dive in…… 

How to Outsource your Real Estate Video Marketing

Step 1: Decide on what type of videos you want to create 

Starting your real estate video marketing can be a daunting task. For many people, figuring out what type of videos to create is the most difficult step in the process. There are a few things to keep in mind when you are deciding on the type of videos you want to create. 

The first thing you should focus on real estate video marketing is whether you want to create a promotional video or an educational video. Real estate agents will usually go for the following 2 options: 

1. Property walkthrough videos (these can be shared across all forms of social media). 

2. Youtube videos about your local area to position you as an authority in your city. 

To get an explanation of the difference between these 2, make sure to watch the video on How to Outsource your real estate video marketing at the top of this page. 

Step 2: Decide on your video style 

Go to Youtube and search for examples of real estate videos that you like. We would suggest getting at least 3-4 examples of videos where you like the editing style and would like to replicate it for your real estate video marketing. Decide on the colours that you want all your text graphics to be. What type of music do you want in the background of your videos? What sort of intro and outro do you want? Put all of this info in a Google doc that you can share with your video editor. 

Step 3: Film the footage (either of the property or of you) for your real estate video marketing

For the property walkthrough videos, you will need a variety of footage including: 

  1. A walkthrough of the house, from the driveway through to the backyard, sweeping every room with a slow left to right motion. 
  2. B Roll close up shots of anything artistic or unique about the home 
  3. Shots of the street and scenery outside 
  4. Multiple shots of main areas of the house, panning in different directions besides left to right 

If you are also making Youtube videos about your area to position yourself as an authority, you will need: 

  1. B roll footage of the area you are talking about (either from walking or driving the streets)
  2. Footage of you talking about the area (usually talking head)
  3. Footage of any particular landmarks or attractions you want to talk about in your video

Step 4: Find a video editor

Once you’ve determined the style of your video + filmed the footage, you can start looking for your video editor. Wondering how to hire a virtual assistant that you can use as a video editor? The key to finding a video editor is making sure you sort through all of the candidates to look at their examples of work, previous experience, and editing style. This person should be able to produce a quality video in a short amount of time. 

Step 5: Make any final revisions 

In the early stages of working with your real estate video editor, it’s going to be trial and error. You have to take risks and do things you’ve never done before. The editor won’t know exactly how you like it, especially in the beginning so you’ll need to make some rounds of revisions and give feedback on the first few drafts until it’s perfect.
We hope you enjoyed our blog post about how to outsource your real estate video marketing. We wanted to create this blog post to help you get started with outsourcing your real estate video marketing so you know the process needed to get started. If you would like to learn more about how to hire a virtual assistant from the Philippines to do your real estate video marketing, please email us at hello@levelupoutsourcing.com.


How to Outsource your Real Estate Video Marketing | DIY Real Estate Video Marketing

What is a Virtual Assistant? What can a Virtual Assistant Do?

Virtual Assistants are becoming more popular, especially after COVID. Business owners have realized that their employees don’t necessarily need to be in an office anymore! Having a remote assistant is becoming the norm. So, wondering if this is the right option for your business? Need to know what a VA can do? In this guide, we’ll discuss who are they, what they can do, and why + how you should hire a VA from the Philippines.

What is a Virtual Assistant? What can a Virtual Assistant Do?

First things first… 

What is a virtual assistant?

A VA (also called a VA) is someone who acts as an assistant and performs tasks and jobs for other people, primarily online and via email. VAs are here to make your life easier. Hiring a virtual assistant from the Philippines will allow you to focus on your area of genius in business and give you back free time. 

It’s the best way to give freedom and freedom is priceless. Time freedom and money freedom. All VAs can work from home, so there’s no commute or you don’t need to spend $200,000 on an office which you could invest in your business instead.

What can a Virtual Assistant do? 

A VA can help you in several different areas. A VA can manage your email inbox and help you with email marketing. He or she can schedule your day and help you stay organized. He or she can also help with planning projects, such as marketing campaigns, scheduling social media content, or editing videos.

They can also help with more complicated things such as developing a new product on a deadline—things that you normally need to invest a lot of time and money for. Anything that needs doing on a computer, you can get a VA to support you in doing it! Here is a list of 27 time-saving tasks a virtual assistant can do!

Why you should hire a VA from the Philippines

I hope we answered the top questions on your mind about ‘What is a VA’ and What can they do for your business? If this sparks your interest and more justification before you jump into your decision-making, here is why.

The best part about hiring a virtual assistant from the Philippines is that they will dramatically increase the profitability of your business. You know that feeling you get when you are doing a task and you think to yourself ‘Why am I stuck doing this?! I should be focusing on sales and marketing! Well, your Filipino virtual assistant can take care of all of those tasks for you! And because the cost of living is so low in the Philippines, hiring a virtual assistant from the Philippines is a more affordable option than hiring an employee from Australia. 

How to hire a VA from the Philippines

Wondering how to hire a virtual assistant? Hiring virtual assistants has never been easier thanks to Level Up Outsourcing. You can select your own VA based on their experience, skills, and availability. We will have a call to see exactly what you need a virtual assistant to help with. Then we will go ahead and find the perfect VA to meet your needs. We will all have an introductory call where you will be able to ask questions and get a feel for the VA’s personality. 

Are you looking for a more prominent spotlight on what is a virtual assistant? Or need a VA but are unsure how to move forward? We are delighted to assist you in selecting a candidate so that you may get started.

To find a virtual assistant that is perfect for you and your business, please email us at hello@levelupoutsourcing.com.


How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA

How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA

How to Hire a Personal Assistant or Virtual Assistant 2022 | Hiring your First PA or VA

It’s necessary to find ways of expressing yourself. You can do this when you hire a personal assistant or virtual assistant who will help keep track of tasks and appointments for you so that life may be easier! 

This guide provides tips on how to find a personal assistant or virtual assistant, including what qualifications they should have and why it’s important for you not just now but also down the line! If you’re looking to hire a personal assistant or virtual assistant, here are the steps on how to find the right one.

How to Hire a Personal Assistant or Virtual Assistant 2022

Hiring your First PA or VA

Step 1:

The first step is to figure out what you need. Determine which tasks are time-consuming or taking up too much of your day. Make a list of the areas where you need help, and note which ones are already being handled by existing employees. This will help you save your employees’ time and focus on more important tasks.

Next, identify any pain points that may arise when delegating tasks that are outside the assistant’s job description. It’s important to consider this to avoid any potential problems down the line.

Make a plan to delegate tasks that are outside your area of expertise, so you can focus on more important tasks. Hiring a personal or virtual assistant can help alleviate stress and ensure that you are more productive. So take the time to figure out what you need and make a plan to delegate tasks accordingly.

Step 2

When you’re looking for an assistant, there are many options available to you. If you need help with personal tasks like appointments and travel, a private assistant would be a good choice. They can also help with in-person meetings. On the other hand, if you need help managing your business, hiring an executive staff member would be a good fit. They can take care of all aspects of your business and make sure everything runs smoothly. And if you need an assistant to manage a team, an administrative assistant would be a good choice.

When you hire a personal assistant or virtual assistant they will be able to handle everything from creating tasks and projects in your business’ pipeline through managing its day-to-day operations so it runs smoothly as possible without any hiccups. If you’re having difficulty weighing the things that need your attention, there are 27 Time Saving Tasks a Virtual Assistant Can Do.

Step 3

When you’re hiring a personal assistant or virtual assistant, it’s important to be clear about what kind of experience and skills you’re looking for. This will help job seekers understand if they’re a good fit for your company. Make sure to provide clear job descriptions with information about the number of hours and pay. If you’re hiring someone internationally, it’s important to consider how they will adjust to their new home. We recommend testing candidates’ English skills to ensure they can represent your company well. Also, consider their personality traits and strengths when making a hiring decision.

Step 4

When you need to hire a personal assistant or virtual assistant, there are many options available online. To find the right match, you can use sites like Upwork, Fiverr, or Indeed. However, if you’re in Australia and looking for quick and easy hiring, we recommend our service, Level Up Outsourcing. We handle everything for you, from sourcing and screening candidates to managing interviews, so you don’t have to stress about the hiring process. With our help, you’ll find the perfect candidate with the skills you need.

Unfortunately, there’s no quick way to hire a personal assistant. You have two options: either hire one yourself or let us find the perfect match for you through our matching process which takes less than 24 hours!

Put your business in the palm of a virtual assistant’s hand. But keep in mind that there are Business Systems to Set Up BEFORE you Hire a Virtual Assistant 2022

Don’t leave unanswered problems and issues by putting off finding solutions; we offer unparalleled support at affordable prices because there are always smarter ways out than getting stuck dealing with complicated matters yourself. Get back to living and have an introductory call where they all meet each other too so no one is left wondering who will be working closely together on this project. If you’re interested, give us a quick email at hello@levelupoutsourcing.com.


How to Hire a Personal Assistant or Virtual Assistant 2021 | Hiring your First PA or VA

How to Hire a Personal Assistant or Virtual Assistant

27 Time Saving Tasks a Virtual Assistant Can Do

Ever feel that you have been stuck in the busy-ness? Thinking that it is impossible to juggle the demands of a busy work schedule and a personal life. This is where a virtual assistant can help with time-saving tasks and there are tons of reasons to outsource basic admin tasks to a VA.

When people think about hiring a virtual assistant, they usually think that VAs can help them with simple time-saving tasks such as email management and calendar management. However, they don’t realize the full extent of what a VA can do to help your business.  So I want you to remember that all the mundane tasks you do on a computer can be outsourced to virtual assistants. Look for opportunities to use a virtual assistant that can help with anything that you need done on a computer: from writing and editing to video work.

In this article, you’ll discover 27 different ways that you can leverage your virtual assistant to help with time-saving tasks like administration, customer care, accounting and finance, and digital marketing.

27 Time-Saving Tasks a Virtual Assistant Can Do

Administration

There’s a whole bunch of things that a VA could help you with in terms of the administration of your business.

  1. Diary management can be simple but it gives business owners a headache. Organize your tasks and schedule with the help of a virtual assistant to keep a time-saving task at hand.
  2. Stay on top of your calendar and let your VA make adjustments on the dot to keep your calendar updated.
  3. Preparing reports and presentations to submit to clients
  4. Liaising with in-house staff to manage orders, suppliers, and clients. 
  5. Researching such as market research or guests to be on podcasts.
  6. Making online purchases for you.
  7. Ordering business cards or any other physical products, such as posters or flyers that you need.
  8. Transcribing online videos.
  9. Researching your competitors and doing a competitor analysis for social media content
  10. Managing your email inbox. There’s no way to read them all. You may even feel like you’re drowning in a sea of words and that’s where VAs come into play.

Accounting and Finance

By outsourcing your accounting to a virtual assistant, you can save a lot of time-saving tasks in your pocket. VAs can help you with anything from understanding your finances to managing your accounting to keeping you on the right side of the law when it comes to taxes

  1. Bookkeeping, monthly reports, and updates for your end-of-month meeting, chase, and seeing unpaid invoices. 
  2. Setting up payments for your team members, whether that’s scheduling payments to contractors or transferring money through your bank, they can help with this stuff too.

Customer care

Here virtual assistants come in not only to render time-saving tasks but help business owners take their businesses to the next level and serve a qualified clientele.

  1. Telephone and email support because we have VAs, who are very good at sounding American and Canadian and they have almost flawless English.
  2. They can help with live chat management. 
  3. If you have chat functionality on your website or on your Facebook page, they can help with technical support, lost passwords or things for your clients that they’ve potentially lost or need help with. 
  4. CRM management to manage all of leads and contacts and potential clients. 

Digital Marketing

If you’re using social media for your personal brand, creating a solid strategy for scheduling out your material is critical. It might be as simple as setting calendar reminders or generating a schedule before you post content, depending on what works best for you. A VA can take care of it by categorising it into time-saving tasks.

  1. Social Media Management is an integral part of the marketing mix and can help manage your brand’s social media presence with ease.
  2. Email marketing cannot be missed as it is a powerful tool to be on track. The key here is consistency and your VA can play a bigger role.
  3. SEO virtual assistants are the future of marketing. They help companies stay on top of their SEO game and increase traffic, leads, and sales. 
  4. Facebook is a marketing powerhouse and having a VA can mediate to have the tasks on track.
  5. Instagram has more than 700 million monthly active users, so you need VA to shape up your brand.
  6. Google has tremendous influence on the way we search for information so keeping your brand on top of this tech giant is not something you should miss.
  7. YouTube is one of the biggest video-sharing websites, with more than 1 billion unique users a month. Stay competitive with the help of your VA to bring consistency out of this platform.
  8. Running Ads and repurposing content.
  9. Researching keywords and topics for podcast episodes or YouTube videos
  10. Helping to create a media kit so that you get more PR opportunities
  11. Media outreach so that you can get more PR and press for your business and brand. 

27 tasks perfect for outsourcing to save time. Customize them for productivity. Curious about why companies favor outsourcing? Let’s spotlight its benefits.


27 Time Saving Tasks a Virtual Assistant Can Do | What is Virtual Assistant | Level Up Outsourcing

27 Time Saving Tasks a Virtual Assistant Can Do

Explore more than just virtual assistant basics. Discover emotional support and business systems in our free report. Email us at hello@levelupoutsourcing.com to grab your copy.

The 6 Reasons to Hire a Virtual Assistant for a Marketing Agency

Are you struggling to keep your marketing agency profitable and retain clients? Do you feel overwhelmed with managing everything on your own, from client relations to invoices? Hiring a virtual assistant may be the solution to your problems. Here are six reasons why you need to hire a virtual assistant, watch the video for a full explanation.:

The 6 Reasons to Hire a Virtual Assistant for a Marketing Agency

Boost your profit margin

Firstly, hiring virtual assistants can increase your profit margins, which is especially true when outsourcing tasks to professionals from places like the Philippines, as it allows you to enjoy profit margins of 70% to 80%, which is unheard of in the agency business.

Additionally, when your team becomes overwhelmed with work, hiring virtual assistants can help manage the overflow, allowing your clients’ needs to still be met while your team focuses on more profitable tasks.

Less overflow project if you hire a virtual assistant

Virtual assistants can handle time-consuming tasks such as responding to emails, managing clients, and generating contracts, allowing your on-site staff to focus on more important tasks. They can also help you set up backend systems and procedures for your business, which can help you operate more effectively.

Additionally, virtual assistants with marketing, copywriting, or graphic design experience can assist with client work overflow, speeding up your workflow.

Optimum virtual manpower

Leverage virtual manpower efficiently. Virtual assistants excel at managing emails, clients, and contracts, freeing your onsite team for critical tasks.

Moreover, they bolster customer service by ensuring constant online availability for client inquiries. This saves time and guarantees top-notch service, keeping your clients consistently satisfied.

Digital squad for your automation

The fourth reason to hire a virtual assistant is that they can assist you in setting up the backend and systems and procedures in your business. If you engage a virtual assistant who is familiar with systems, procedures, back end, and automation for how to set it all up in your business, they will be able to do so while you continue working on the client work. 

Speed up your day when you hire a virtual assistant

Hiring a virtual assistant if you operate a marketing firm is that they can assist with the overflow of client work. You may hire virtual assistants who have experience in marketing, copywriting, or graphic design. And if you are working with a photographer, there are benefits of hiring a virtual assistant to make it a less bumpy road ahead. So if you are looking to hire a virtual assistant, there’s no better time than now. Virtual assistants can help businesses and individuals alike fast!

Your time doctor

A virtual assistant can serve as your time doctor, particularly in a marketing agency. Their support in customer service ensures round-the-clock online availability. When working with global clients, having an online presence 24/7 becomes paramount, and a virtual assistant, sourced from anywhere worldwide, fills that crucial role.

Still, having a  hard time making wise choices? We can give you the power to judge wisely and use that power to help your customers, too. Hiring a virtual assistant tailored specifically to your needs can help alleviate stress and ensure that your agency is successful. Don’t hesitate to explore this option and watch your agency thrive.

Don’t leave your marketing agency’s questions unanswered and unresolved problems. Get back to living with virtual assistants that can filter the trash for treasure! We can provide a virtual assistant who is trained in eCommerce and will work closely with you as well.

6 Reasons to Hire a Virtual Assistant for Marketing Agency | Marketing Agency Virtual Assistant

6 Reasons to Hire a Virtual Assistant for Marketing Agency | Marketing Agency Virtual Assistant

If you’re interested and want to know what your VA should be used for, please shoot me an email at hello@levelupoutsourcing.com  and we can chat on the phone right away.

How to Structure Monday.com for Agencies

When you’re managing a business, juggling a million different tasks might be stressful. It’s all worth it when you have your own central location like monday.com that keeps track of everything: from strategy through production and enables team members to stay up-to-date on what has to be done next for each of their responsibilities so they can work more effectively using the appropriate tools at their disposal with no technical skills needed.

You’re in the right place because, in today’s article, we are going to do a walkthrough of how simple it can be to set up the structure of Monday.com for Agencies without any knowledge about coding whatsoever.

How to Structure Monday.com for Agencies

So don’t let your agency or service provider account get stuck in the Monday-to-Friday grind. Here’s what you need to know when setting up your monday.com for your agency.

1. Hit that notification bell

Monday.com gives you the accessibility to check your inbox for new material and get it all. So anything you were talking about has been saved and bookmarked for you. However, your inbox isn’t very relevant these days. Notifications are the most essential feature, in my view, that will provide you with a more reliable heads-up. These are certainly a great help for tasks that you need to be aware of and for the assigned team member who will be addressed.

2. Filter feature

With Monday.com, you can easily filter your board by person. This will allow you to quickly and easily see all the tasks that are assigned to a specific individual. You can also use this feature to track who is responsible for each task. This can be helpful when you need to follow up on a task or when you need to delegate a task to a specific person. You can also get a clear overview of who is working on which projects and tasks. The Monday.com filtering feature makes it easy to get an accurate picture of everyone’s workload and their progress toward completing each project or task.

3. Task update

Updates are helpful because they keep you organized and allow you to see at a glance what is happening. Additionally, they can help prevent bottlenecks and stalled progress on your projects.

Monday.com updates will help you keep track of what tasks your team is working on, and which ones still need your approval. This way, you can be sure that everything is moving along as planned. Plus, with Monday.com’s powerful search function, you can easily find any task or conversation from your past projects so make sure you take advantage of this great feature.

4.3 Useful Sections

Monday.com simplifies your workload into three categories: Spaces, Folders, and Boards.

Monday.com Spaces are perfect for creating individual workspaces for each team member, project, or client. You can customize each space by adding or removing sections, and changing the color scheme to match your company branding.

Monday.com Folders are perfect for organizing related tasks together. For example, you could create a folder for each client or project, and then add individual tasks to that folder. You can also use folders for different team members, noting who is responsible for each task.

Monday.com Boards are perfect for creating a visual representation of your workflow. Assign tasks to yourself and others by dragging the task from the ‘To Do’ list on the left, onto the board on the right. You can also use tasks that are dragged onto the board to progress an item through your workflow.

If you’re using Monday.com in a team, there’s one more feature for helping everyone stay productive: permissions. Restrict who can see or edit project boards so only certain teams have access to important information.

And if you want to expand your company, we’ve got the steps on how to Develop Business Systems That Scale to 5k months.

5. Automation

With Monday.com automation, you can set up rules that will automatically move tasks and assign them to the right people based on the criteria that you set. For example, you could create an automation that automatically assigns new tasks that are created on a specific day of the week to a specific team member. This can help manage your workflows!

To get started, open the Automation tab. If this is your first time here, you might not see anything yet. Don’t worry though, once you set up automation it’ll show up right away.

Create a new rule by clicking “Add Rule” at the top of the page or on the side menu if you’re on a mobile device. Now, you’ll need to set up the criteria for your automation. This will be based on the task properties that you want to use as conditions.

In this example, we’ll create an automation that assigns new tasks that are created on a specific day of the week to a specific team member. For us to do that, we would set up an automation like this:

Check the box for “Moving” and then choose “Assignee”. This tells Monday.com that you want to create an assignment rule. Then enter the email address of the person you want to assign tasks to based on the day of the week they’re created.

So there you have it, folks! I hope you found this article to be valuable. If you have any queries regarding your Monday.com account, you may watch the full video walkthrough on how I personally set up my Monday.com account.

How to Structure Monday.com for Agencies | Set Up Monday.com for an Agency

The effort is crucial, yet efficiency matters. Considering a virtual assistant? We’ve covered 27 additional tasks they excel at in a tailored article. Dive in by reaching us at hello@levelupoutsourcing.com. Let’s make your workload smarter together!

Benefits of Hiring a Virtual Assistant for Photographers

If you’re a photographer, you know all too well that running a business is hard work. You have to market, shoot, create, edit, print, and do it again the next day. But there are businesses out there that can help you to focus on what you do best. Here are the reasons why you should consider the benefits of hiring a virtual assistant.

Benefits of Hiring a Virtual Assistant for Photographers

1. They can help with your time-consuming admin tasks 

Hiring a virtual assistant is great for any photographer. Most people who work for themselves need some level of help with their admin tasks, whether that’s managing their website or social media accounts or just arranging things. Virtual assistants are great because you can get all the advantages of having someone to manage your admin, without having to hire someone who comes into your office every day. 

For a photographer, hiring a virtual assistant will help with email management, calendar bookings, invoicing, contracts, and a lot more which can save you 2-3 hours per day. 

2. If you’re hiring a virtual assistant with experience in the Adobe Suite, they can help with client work

A pre-trained virtual assistant will be able to help with client work if they are trained in Adobe.But it’s crucial to set standards for the typical work that you produce in your photography business. Whether that’s your videos or your photo editing, if you create a high-quality checklist or standards document with your expectations around what you need from them and what they should be producing, it means they will produce higher-quality work. You won’t need to take as much time and energy to edit and check this for each project before sending it through, they will be able to follow exactly what you do and that is the perk of hiring a virtual assistant.

3. They can help with extra marketing activities that you don’t have time to do

Virtual assistants are great for helping with extra marketing activities for your photography business that you don’t have time to do yourself. They can help with running Facebook ads, putting together ideas for blog posts, creating sales copy, creating video content, creating slide decks, etc. Get a glimpse of what you can do once you hire a social media manager.

Hiring a virtual assistant can help you market your photography business, build your brand, and take on tasks that you need to do yourself but don’t have time for. Hiring a VA can help to create a strong marketing strategy. If you’re looking for one, we recommend finding one (by using Level Up Outsourcing) who has experience working with small businesses, as you’ll find they usually have the skills and knowledge needed to help take your marketing to the next level.

4. They can help you offer new services that are on a retainer basis, not just project work

Hiring a virtual assistant with different areas of expertise can be a great strategy for your business. You could, for example, turn into a photography/videography agency instead of just being a photographer. This means you would offer a wider range of services to your customers at a lower cost. You can start to offer things such as social media management, copywriting, web management, etc. This strategy can increase your business revenue and customer base significantly.

5. Setting up systems and the backend of your business

You’ve been busy shooting for clients, but you haven’t had much time to work on your business. Hiring a virtual assistant (VA) can help you document everything in your business. For example, setting up systems like converting your receipts into invoices, updating your client contacts, scheduling calls & meetings, etc. Documenting everything can make it much easier to bring on new clients because you’ll have everything ready to go. A VA can also be a great resource for remembering tasks that you need to tend to. 

We hope you enjoyed our article about the benefits of hiring a virtual assistant for photographers! Many benefits come with hiring a virtual assistant for your business and we hope that answers your question about whether you should hire a virtual assistant or not.

We know that many photographers have a tough time finding the time to manage their business admin and their social media pages, so it can be difficult to grow their brand. If you are in the same boat, we recommend you reach out to Level Up Outsourcing about hiring a virtual assistant to help you with your photography business. If you have any questions, please don’t hesitate to reach out to us at hello@levelupoutsourcing.com. Thank you for reading, we would love to hear from you!


Benefits of Hiring a Virtual Assistant for Photographers

Benefits of Hiring a Virtual Assistant for Photographers

5 Reasons to Hire a Virtual Assistant for Graphic Designers

For some graphic designers, the idea to hire a virtual assistant to help with their work seems like an unappealing prospect. However, as job demands continue to increase, stress levels have risen at breakneck speeds every day.

Remember that it’s not a “One Man Show” and therefore there is a solution to the pressure. This has numerous advantages that outweigh the expenses and duties. Hiring a virtual assistant isn’t an option — it’s a must. Before hiring a virtual assistant, learn more about their role and differences from traditional assistants to avoid harming client relationships.

5 Reasons to Hire a Virtual Assistant for Graphic Designers

Here are top five reasons you as a graphic designer on why you should immediately hire a virtual assistant

Reason 1

As a graphic designer, you want to focus on your area of genius and not the tedious tasks. Don’t get bogged down with managing your inbox, replying with messages, chasing contracts and countless invoices. Do what you love and focus on your area of design expertise. So when you hire a virtual assistant, it is like having an extra hand in the business.  You can stop wasting precious hours and spend energy trying new strategies like LinkedIn outreach or Instagram marketing. 

Reason 2

As a graphic designer or entrepreneur, it’s hard to turn down a $5,000 client work. The second reason you should hire a virtual assistant is because of the talent pool. You can hire a VA that has experience in your field to help you with complex tasks that can pitch in when you don’t have time to do it yourself such as creating logos and websites.

Reason 3

The third advantage  when you hire a virtual assistant as a graphic designer is that they can help you with a wide range of marketing tasks that you don’t have time to complete. But, as a business owner or graphic designer, you know that these things still need to be done. So it could be anything from writing blogs, editing films, creating social media.

However, if you find a VA that is familiar with marketing, they may be able to assist you. We have video editors from the Philippines who make and edit these videos for us. It is close to impossible to produce or edit videos as beautifully as our editors do. It’s also beneficial to take your marketing to the next level since they may have experience in various fields that you don’t have. It also aids in giving you back some time to focus on other things because you won’t always be sitting down to edit videos or create blogs, for example.

Reason 4

Another consideration is that you might transition from being a graphic designer to running your own creative agency. If you’re a graphic designer who focuses on branding, logos, rebrands, and websites, you may go from having clients to becoming a full-fledged creative business. You’ll get a lot of consumers asking for social media management and assistance, in which you may have a team of virtual assistants with diverse areas of expertise for all of the things your clients are requesting. Then, after that, you’ll basically have a creative agency that you can use to help your customers by saying, ‘Yes, we can assist you’. That is the perfect time to hire a virtual assistant and you may know more on the 27 Time Saving Tasks a Virtual Assistant Can Do to help you build a startup agency.

Reason 5

The fifth and final benefit when you hire a virtual assistant is that I can almost promise you that as a graphic designer, you haven’t had time to set up the backend systems and procedures in your company so everything starts to run on autopilot. I’m going to wager that you’re getting caught up in client work and losing track of everything else you have to accomplish. So you don’t have time to set up these systems or procedures, and your virtual assistant can help with that. They can look at your business, your working methods, and begin to either write or record standard operating procedures once they’ve examined them.

Is it needed to to hire a virtual assistant?

To see a full video explanation of this blog article, check out our YouTube video to keep up to your designing excellence.

And if you are a graphic designer that would like to break away from the pack that spends so much time tinkering with all the details then a virtual assistant has all the answers for you. Email us now at hello@levelupoutsourcing.com and let’s find the right solution for you in locating the ideal Virtual Assistant to bring out the best of client-focused design.


5 Reasons Why a Graphic Designer NEEDS to Hire A Virtual Assistant | VA for Graphic Designer

Business Systems to Set Up BEFORE you Hire a Virtual Assistant

Everyone is looking for ways to reduce costs and increase their profits these days, which has led to a virtual workforce boom. That is why when you hire a virtual assistant, it is hard to know where to start.

Hiring a virtual assistant is just the 1st step – you have to set up your business systems so they can be carried out efficiently by the VA. Before you employ a virtual assistant, use these four Business Systems to Set Up to automate your operations to work on autopilot before you hire a virtual assistant.

Business Systems to Set Up BEFORE You Hire a Virtual Assistant

1. The Bible Document

The Bible serves as the SOP document or training manual and this is the no. 1 thing you must have in place.  We like to refer to ours as “the Bible Document” at Level Up Outsourcing since it’s like a Holy document, right? 

It’s like a book of books. But it is not just a piled-up document and you can embed it in your sort of twist.

We produce video walkthroughs for our VAs here at Level Up Outsourcing that are visually exciting while we work and serve as a guide through the process. Whether it’s content creation, managing your emails, managing your calendar, sending messages on Instagram, whatever it is, start a Zoom session with yourself, record yourself, and then put all of these Zoom recordings into one document that’s going to be your Bible document.

2. Email and message templates

Before you can hire a virtual assistant, you’ll need an email and message template system. What do I mean by that?

For a business owner, merely thinking of the administrative duties is time-consuming and tedious. That is why when you hire a virtual assistant saves the day but, we cannot expect a VA to manage your email inbox or help you with lead generation on Instagram LinkedIn, or Facebook to be the remedy without doing our homework.

Before you hire a virtual assistant to assist with these things, we need to make sure that we’ve established some templates or standard replies or common phrases for them if they’re going to be helping you with your customer service managing your email inbox, or doing social media outreach messages.

3. Project Management System

Next up is to make sure before you hire a Virtual Assistant that you have a project management system in place. This, believe it or not, is critical. I tell all of our clients that we need a project management system, and it surprises me how many of them don’t have one set up. We are not robots that must retain every detail of what we’ve learned in our heads.

With the project management system, you’ll be able to set up recurring or one-time tasks for your VA that happen every day once a week, or once a month so that your VA is getting notifications as to what they need to be doing. 

There are a bunch of systems you can use but, our personal favorite is Asana and Monday.com  It’s vibrant. It’s really simple and straightforward to utilize, and you can create an inferno of automation. I adore it. It’s incredible, and it blows my mind what you can accomplish with Monday.com under the hood.

4. Key performance indicators

Last but not least, before you hire a virtual assistant, make sure to have in place the last system: key performance indicators for your VA. Sit down with your virtual assistant and conduct a performance evaluation. Because you and your virtual assistant need to know if they’re on track, making progress, and hitting the goals.

That is why it’s critical to define their responsibilities and roles from the start in their job description. Give them simple goals to shoot for, then schedule a performance review with them four times a year. Examine whether they’re meeting their KPIs and whether anything is wrong. Is there anything they can do to improve?

Do they want you to show them a better method for doing a certain system? Or maybe they aren’t the ideal virtual assistant for you? If they’re not hitting their KPIs, but if they are hitting their KPIs, then maybe you should give them a bonus or some sort of incentive to keep the excitement and momentum going.

The bottom line when you hire a virtual assistant

I hope you had an eye-opener reading our blog and to see a full video explanation of this blog article, check out our YouTube video.

Don’t let your business fall behind! Planning, prioritizing, and executing with precision is the key to success. Hiring an expert could cost you more time than it saves! You should start early by building effective systems that will help your business be more consistent in production as well as accelerate overall growth. If this sparks your curiosity and would like to know more about the reasons to outsource basic admin tasks and how to hire a virtual assistant, email us now at hello@levelupoutsourcing.com and let us assist you in locating the ideal Virtual Assistant to help manage your systems and processes!


Business Systems to Set Up BEFORE you Hire a Virtual Assistant 2021 | Virtual Assistant Services

Business Systems to Set Up BEFORE you Hire a Virtual Assistant 2021

5 Steps to Hire a Virtual Assistant

Are you having trouble keeping up with your administrative and creative duties? Hire a virtual assistant from the Philippines to help you out, serving during your downtime. They are your secret weapon to organize chaos to help you complete your tasks faster and with less stress. Here are five steps to hiring a virtual assistant.

If you’re feeling overwhelmed with all your tasks, then one of the best things you can do to get your life back on track is to hire a virtual assistant. 

With their help during downtime and on days when work leaves me in zombie mode, I’ve been able to organize everything into some semblance of order without driving myself crazy in the process- here are five steps on how to hire a virtual assistant!

5 Steps to Hire a Virtual Assistant

Here are the steps when you hire a Virtual Assistant:

Step 1

Let’s start with a list. What do you want to do? What do you want to see? 

When you’re swamped and need help, looking to hire a virtual assistant from the Philippines must be on top of your list. Make a list of exactly what you want the virtual assistant to accomplish. So sit down and have a brainstorm about the chores in your company that are eating up too much of your time, the ones you despise doing, and the ones that are beyond your expertise. Maybe you’re new to Facebook advertising and don’t know where to begin.

Okay, great. Let’s get a VA to assist you since you want to save money. You could opt not to hire a Facebook ad firm, so we may hire a virtual assistant to do it for you. The first step is simply creating a list of everything you want and here is a sneak peak of the 27 Time Saving Tasks a Virtual Assistant Can Do.

Step 2:

The second step when you hire a virtual assistant from the Philippines is to create a job description. This is one of the most essential stages since your position description will begin to weed out people who are not suitable for the role. It’s always wonderful to include some criteria, such as maintaining a high level of attention to detail, being on time every day, and working with excellence while making a few errors. It’s acceptable to put such qualities in your job description, and it is somewhat narrowing the pool of applicants.

This is a fantastic follow-up to the previous procedure. Walking them through filling out the apply section, which includes sending their portfolio and any required special tests that will be influenced by their strengths and weaknesses, is an excellent way to round things out and find the perfect fit when you hire a virtual assistant from the Philippines. 

Step 3:

It’s time to pick a platform where you’ll publish your job opening now that you’ve written one. There are numerous distinct types of major platforms on which you may post an advertisement to hire a virtual assistant in the Philippines. You could post it on Fiverr or Upwork, but there are advantages and disadvantages to doing so. According to them, it is “charge to personal experiences,” and you may read about my firsthand experience with these platforms in the full video.

Obviously, you may then employ Level Up Outsourcing. We’ll connect you with a virtual assistant because all you have to do is tell us what you require. With that said, I’m somewhat prejudiced, but I’d choose Level Up Outsourcing over the other two options. Of course, there are several alternative platforms where you may locate a virtual assistant. Simply do a little bit of searching to discover them.

Step 4:

Now, the fourth step to hiring a virtual assistant from the Philippines is to begin conducting interviews. As soon as you receive applications, you must go through and evaluate them all before making a shortlist of who you want to interview. Essentially, start creating a shortlist by going through their samples, assessing their work examples, and personality test results too.

Sending a link to book your calendar is one terrific technique to speed things up. You should ask them what their strengths and weaknesses are during the interview. What’s a major project that they’ve worked on, and they’re proud of it? 

In a nutshell, you may use Google to look for interview questions that different job candidates might expect to be asked in any position. I would strongly advise you to interview at least three to five persons before making your selection.

Step 5:

The final step is to make sure you have some systems and processes in place before you hire your virtual assistant and before they start working for you on the first day. If your VA doesn’t know your unique way of working or isn’t familiar with how your company operates, it will be extremely difficult for them to provide a high-quality service. 

Bottomline when you hire a virtual assistant

To avoid confusion, adopt the ‘walk the talk’ mentality. Make sure you have some training videos or handbooks prepared. Typed out the step-by-step procedure for completing the specific activity that you need your virtual assistant to assist you with. We have another article that will give you a wide range of tips on the Business Systems to Set Up BEFORE you Hire a Virtual Assistant.

So there you have it, the lovely recipe before you hire a virtual assistant in the Philippines. If you’re interested and want to know what your VA should be used for, please shoot me an email at hello@levelupoutsourcing.com and we can chat on the phone right away.


How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA

How to Hire a Virtual Assistant in the Philippines | 5 Easy Steps to Hire a VA